Administrative and Sales Support

Job content

The company:

Satellite Industries SPRL is the European division of the American company named: Satellite Industries Inc., the world’s largest supplier of products in the portable toilet industry including toilets, service units and chemicals. The European Headquarter is in Brussels.

Website: www.satelliteindustries.com

Satellite is global market leader, both for volume and quality. It’s a family owned, long term successful company guaranteeing employment stability, long term growth opportunities with a drive to always improve ourselves and progress. We will be a fun, professional, ethical, safe environment.

Satellite is a strong medium sized company, large enough to be the market leader, but small enough to continue to cultivate our “family" spirit and a friendly, cooperative spirit between colleagues across multiple countries.

Your mission:

Admin support

• Management of general phone
• Visitors’ reception
• Receiving packages
• Expense reports (credit card)
• Mail handling (get, sort & date-stamp the mail, get payment approval for suppliers’ invoices & send them out for payment)
• Maintain office supplies level (stationery, water, coffee, tea, trash bags, tissues)
• Monitoring of cartridges, trash bags capacity, bathrooms rollers, lamps’ and alarms’ functioning, kitchen towels)
• Prepare meeting room when needed (clean before & after, nothing lying, foresee catering, …)
• Organization of meetings and trade shows (Christmas meals, business meetings, team buildings, ...), with the help of the he Office Manager
• Verification, approval and coding of certain types of incoming invoices
• Petty Cash management and month-end report

Sales support :

• Take off work from customer service representatives to allow them to take care of most of the order management of regular and recurring unit orders
• Assist the sales team with any support work such as: calling customers monthly to check their needs with them for the rolling forecast, proactively following up in writing on smaller quotes (during peak season from March to July)
• Marketing support during trade shows
• Collection by telephone and e-mail
• Print out company invoices and send them to customers
• Creation of credit notes
• Organize sales trips/shows for Area Managers (logistics and visit appointments, hotels, flights, car rentals)
• Together with the Area Managers, write up action items from their trip
• Follow up with Area Managers to make sure action item deadlines are observed, with the help of the Office Manager
• Handle market surveys by phone and analyse the answers and report the conclusion and /or recommendations
• Search Internet to find prospects
• Validate new prospects by calling them and communicate details to Marketing dept.
• Maintain and validate existing database
• Communicate with sales team about validated prospects and their needs

Your profile:

• You have 2- 3 years’ experience in a similar role
• You can communicate easily in French and English (fluent level), oral and written. Any additional European language is a plus
• You have a very good knowledge of Outlook, Word and Excel

Your competencies:

• You are customer oriented
• You have administrative, record-keeping, and clerical skills;
• You can work in a fast and demanding environment in a multitasking mode
• You have strong interpersonal skills;
• You can manage priorities and you have an eye for details
• You are a problem-solver
• You are organized and rigorous

Our offer:

• Good working atmosphere
• International environnement
• Full-time permanent contract
• Attractive salary based on profile and experience
• Annual profit-sharing programme
• Annual salary increase programme based on objective measurement tools.

Job Types: Full-time, Permanent contract

Salary: €2,400.00 - €2,600.00 per month

Schedule:

• Monday to Friday

Language:

• French (Required)
• English (Required)