Administrative Assistant (m/v)

☞ OFFRE D’UNE AUTRE REGION

View: 125

Update day: 16-11-2025

Location: Ghent East Flanders

Category: Finance / Bank / Stock

Industry:

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Job content

XEOS

We are Xeos, a medical imaging startup with a mission.
With 20 colleagues based in Gent, we have built the very first specimen PET-CT scanner, to help surgical oncologists (doctors treating cancer using surgery) with the best possible medical images instantly after tumor removal.
The XEOS technology may help patients avoid the need for reoperations after cancer surgery and reduces the costs for both the patient and the society.
As our key values are transparency, dedication, agility and excellence, we aim to establish a healthy company culture where talent can thrive.

Visit our website for more info about what we do!



Job description

Xeos is looking for an assistant to support the team with daily administrative tasks.

You will assist in many different tasks:

  • Maintaining office processes based on ERP, including financial administration, invoicing, stock ...
  • Administrative and logistical support for the planning of national and international fairs
  • Screening and handling of incoming phone calls and e-mail inquiries
  • Welcoming guests
  • Handling incoming mail and preparing correspondence in function of the manager
  • Creating documents, briefings, reports, and short presentations
  • Assist with purchasing - analyze and compare offers
  • Organizing, preparing, and reporting meetings

Profil

YOUR ESSENTIAL SKILLS AND EXPERIENCE

  • You are discreet and trustworthy: you will often come in contact with sensitive information
  • You have good communication skills in speaking and writing (also in English)
  • You are structured and a real multitasker (and yes, don’t forget that this is a start-up)
  • You have affinity with numbers and knowledge of ERP (Microsoft Dynamics 365 Business Central is a plus!)
  • You are a computer savvy user: MS Office and others
  • You are precise and particularly good at planning
  • You want to join the team for the long term, and you are a real team-player
  • You have at least a bachelor¿s degree or proven experience in a similar role.

Connaissances linguistiques

Frans : Middelmatige
Nederlands : Goed
Engels : Goed
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Deadline: 31-12-2025

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