Administrative Assistant M/W

Job content

Req # JR - 056953 Location Braine-l’Alleud, Wallonia, Belgium Job Category Administrative Date posted 02/22/2022

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

Summary

• Ensurethecomplexconfidentialsecretarialfunctionand managetheadministrationofthedifferentdefinedGBUs.
• Actasapositivecoordinatorbetweenthemanagementandtheoverallgroup.
• Bringadaily support tothemembersoftheteamsbasedintheAllianceParkandLessines PilotPlant
• ProvideofficesupportfordatamanagementprogramsasAttentia,COUPA,T&EConcur,BCDTravel, Outlook,...
• Contributesasadministrativeassistanttoplanevents,conferencesandmeeting
• Involvementinlocalinitiativesuchassimplificationoflocalprocess.
  

Quality/ Project Management

ESSENTIAL DUTIES AND RESPONSABILITIES

• Supportteamstohelpthempassaudits
• Supporton-goingGBUprojectsonasneededbasis
  

Finance Management

• ManagementofCOCAMEXTravelcardforVIE
  

Administration For Directors

• Manageagendaandrelatedsupportontheirdemand(ie.Slidedeck,concurexpenses,etc.... )
• Handleconfidentialinformation
• Organizetravels,makereservationsandrelatedarrangements.Ensurethatbusinesstripsarefullyapproved
  

General Administration

• Providesupportforlocalmeetingsandmanagelargeeventsorganizationasneeded
• ProvideofficesupportfordatamanagementprogramssuchasbutnotlimitedtoAttentia,COUPA,T&EConcur,BCDTravel,Outlook(or equivalentprograms)
• Processregistrationtocongress,seminarandtraining.Manageorganization,payment.
• Ensure administrative/lT/QA follow up for new employees. Ensure Onboarding of new employee are fullycoveredasperprocedure
• ManagementofERNIEdistributionlistsforsupportedteams
• ProvidesupportforBaxtervisitorswhileinAlliancePark.
• OrganizeMerakarchives
• Handlingofdailymails.
  

Qualifications

• FluentinEnglish&French
• Assertivnessinthewaytohandleproblems
• HandleITtoolsandsoftwaresneededinhis/herdailywork.
  

Education And/Or Experience

• More than 5 yearsofexperience
• Bachelor’sinmanagementassistant or equivalent.
  

#IND-BGFR

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please send an e-mail to and let us know the nature of your request along with your contact information.

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