Business Operations Administrative Assistant

View: 195

Update day: 16-11-2025

Location: Liège City Liège

Category: Administrative / Clerical / Assistant

Industry: Biotechnology

Position: Entry level

Job type: Full-time

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Job content

Works closely with other administrators and global colleagues
Handles correspondence and requests for information and may make decisions on behalf of the executive
May provide support for budgets
Participates in planning and other business related meetings
Performs a wide range of administrative and general support duties
Performs other clerical/administrative and support duties as needed
Provides support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding
Typically performs a variety of routine office duties involving invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, vendor management etc.

Manage schedules and coordinate travel and logistics for the team and its direct reports
Must possess flexibility to support the Global team, logistics and meetings, including coordination and meeting minutes
Prepare materials and presentations for meetings and set up rooms as needed
Responsible for processing and completing expense reports
Provide general administrative support, including; maintaining office supplies, files and updating shared files on the server
Assist in coordinating interviews and greet visitors upon arrival
Assist with planning company and department events
Other duties as assigned

High School Diploma, or equivalent, Required. Associate’s or Bachelor’s Degree preferred
Previous administrative or related experience required.
Written and verbal communication skills
Advanced or expert level use of Microsoft Office
Must be able to read, understand and speak the English/French language. Dutch is a plus
Some flexibility with hours may be required.
Some Pharma/Biotech/MedTech office experience is a plus
Ability to interact with all levels inside and outside of the organization
Ability to manage multiple priorities

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