Accountant & Office Administrator

In the context of a constant growth, we are currently looking for an Accountant (m/f/x).

Our client is a small biotechnology company providing sales and marketing for advanced biotechnology products. Established in UK & in Luxembourg in 1987, the company continues to expand and increase its profile in front line technology.

This position will report to both the Controller & Finance Manager. The tasks will be as follow (but not limited to the below):

Bookkeeping

• Entry of purchase invoices on the accounting system including the required profit and loss and balance
• sheet accounting treatment
• Recording bank statements entries on the accounting cash book system and completing accurate bank
• reconciliations
• Recording petty cash on the accounting cash book system
• Identification and follow up of customer accounts which are overdue for payment
• Review of TVA classification of purchase and sales invoices
• Preparation and posting of journal entries
• Preparation of financial reports for management
• Preparation of amounts for payment including responsibility for ensuring that invoices to suppliers are paid
• on due date
• Liaison with auditors and financial advisers on accounting and related issues
• Preparation of reports for Intrastat and TVA authorities

Stock Records

• Responsibility for a limited line of stock to include maintenance of proper stock accounting records, preparation of purchase orders, processing of deliveries and invoicing customers).
• Tracking status of orders and liaising with suppliers and arranging freight from the supplier to the customer.
• Ensuring that accounting entries reflect accurate physical stock quantities and locations.
• Follow up of queries from suppliers and customers relating to status of orders, availability of stock and related matters

General secretarial

• Opening and recording mail
• Sending and recording mail
• Maintaining system for recording petty cash expenses ensuring that vouchers are received for all items and
• that adequate cash is available at all times
• Adhoc typing of letters and similar documents for Managing Director
• Taking accurate telephone messages and taking appropriate action
• Ordering stationery and office supplies ensuring that supplies are adequate at all times
• Maintenance of correspondence files

The ideal candidate has:

• A first accounting experience in industrial sector
• Aptitude for working with technical data associated with product lines is essential
• Comfortable working in a small office environment
• Good spoken and written English & French
• Good knowledge of Ms Office (Excel, Outlook, Word)
• Problem solving attitude including simple software and hardware problems
• Well organised and disciplined approach to work
• Dedicated to providing excellent client/supplier service
• Able to run the office for short periods of time in the absence of senior staff and able to demonstrate common sense

Interested by this position? Do not hesitate to apply!

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