Administrative Assistant

Jobinhalt

Your Story

Can’t wait to make an impact on the world?You’re not alone. Join us in driving progress in the working world and beyond.

Your journey with us

For the Legalteam we are looking for an administrative assistant.

Your key responsibilities and tasks will be:

In general, for the Legal office

• Play a key role in the daily organization of and business support to the Legal Office;
• Act as first point of contact for our clients, colleagues and suppliers;
• Administration support:
• Handling incoming and outgoing e-mails and correspondence, filing/archiving and scanning documents;
• Able to handle calendar/agenda management for different levels: scheduling calls and meetings, book meeting rooms and restaurants, solving agenda conflicts, etc.;
• Call management: handling incoming internal and external calls, taking messages and filtering calls;
• Travel arrangements: booking flights, trains, cars and hotels;
• Organizing (team) events: all practical arrangements such as the location, catering, parking, badges, welcoming the participants, etc.;
• Layout and quality check of documents (presentations, letters, etc.) as well as translation thereof;
• Assistance with respect to corporate formalities;
• Update records;
• Perform other related duties as assigned.
  
  

More specifically, for the Privacy and Confidentiality Office (the latter as part of the Legal Office):

• Support in handling, mitigating and follow-up of different confidentiality/privacy incidents;
• Generate, receive and maintain confidential and sensitive files, information and reports and ensure the security of the information;
• Review, implement and monitor Deloitte policies and procedures (specifically related to privacy and confidentiality);
• Implement and monitor confidentiality plans containing client contractual requirements;
• First screening of incoming privacy/confidentiality requests, ask for missing information, filing/archiving and follow-up where required;
• Assist in the preparation of internal (audit) reports;
• Prepare and give trainings in confidentiality matters;
• Follow up and managing of different privacy/confidentiality processes;
• Perform other related duties as assigned
  
  

Reporting to the General Counsel and the Privacy and Confidentiality Lead

Let’s Talk About You

• Minimum 2-3 years of experience
• Bachelor degree in office management or equivalent by experience;
• Excellent command, both written and spoken, of English, Dutch and French and you effectively and clearly communicate and interact with persons of diverse backgrounds and abilities (both orally and in writing);
• You have a good command of MS Office applications.
• You are able to maintain confidentiality of sensitive information and be discrete;
• You are able to determine work priorities, work independently in the absence of supervision and follow through on tasks;
• You are able to analyze situations carefully and adopt/propose an effective course of action;
• You are very accurate, proactive, communicative and polite;
• You have excellent organizational skills in a fast-paced environment and a strong sense of responsibility;
• You are able to manage results with excellence;
• You are a true team player and eager to learn
• You are flexible in changing circumstances and you are resistant to stress;
  
  

Our Story

Deloitte Services & Investments (DSI), our internal business support is as important to us as our clients—and we serve them in the same prompt and professional way. DSI is the lifeblood of the firm. We deliver quality service to internal teams and a unique talent experience to our people. You’ll find challenging work, meaningful development opportunities and flexibility that’s hard to match.

Our expertise covers IT Services, Finance, Human Resources, Facilities & Procurement, Legal Services, Marketing & Communications, Clients & Markets as well as Risk Services.

Who is Deloitte? World-leading professional services firm, we offer value added services in audit & assurance, risk advisory, accounting, tax & legal, consulting and financial advisory.

+5000 dedicated professionals, active in +10 offices throughout the country, take great pride in supporting our clients with multidisciplinary expertise, industry knowledge, and innovative solutions. We offer services to a wide variety of clients, from national and international companies, small, fast-growing and large organizations to public institutions and governmental authorities.

Why Deloitte?

Be the true you! We foster diversity and inclusion and encourage you to bring your authentic self to work. Explore, question and collaborate while building a career that inspires and energises you.

Never stop growing!Diversity of thought makes us stronger. At Deloitte, we tailor a personalized learning experience, offering you the opportunity to grow at your own pace and achieve maximum impact.

We practice what we preach!As a Purpose-led organisation, at the heart of everything we do is a set of timeless principles and unifying values.

Life looks different for each of us, so we created a varied benefits package that you can tap into:

• My Benefits My Choice, a flexible rewards plan tailored to your lifestyle and priorities
• Sustainable transport options offered by Mobility@Deloitte
• Flexible work arrangements for all and initiatives supported by Parents@Deloitte
• Wellbeing tips and activities powered by Energise@Deloitte
• Topped off with other health benefits and insurance opportunities
  
  

Empowering our employees withflexible work arrangements remains essential in today’s reality:

• Hybrid workplace: combination of home office and on-site (+10 offices in Belgium or client’s premises).
• Part-time employment: all our jobs are open to part-time work under a 90% or 80% regime.
  
  

Join us to make an impact together! Apply now!