Congresses and Events Manager

Functie

For a company located in 1050 Ixelles, Brussels, we are actively looking for aENGLISH

CONGRESSES and EVENTS MANAGER (F/M/X) l EVENTS ASSISTANT

We are currently seeking to recruit a full-time CONGRESSES and EVENTS MANAGER to ensures the successful coordination, execution and delivery of our client’s flagship event: the ITS World and European Congresses. Attracting 4,000 participants (European edition) and over 10,000 participants (World edition). The position is located in Brussels.

Your main responsibilities

• In close collaboration with the Director, the CE manager plays an essential role in the organisation and delivery of all ITS Congresses across the world.
• The CE Manager drives the logistics, planning and organisation behind the entire event, and helps create the overall structure of the entire Congress.
• The CE Manager drives forward the overall High Level Programme for the ITS Congress, in particular the concept for the Opening and Closing Ceremonies, a high level Policy Summit as well as several social events such as the Exclusive Dinner and ITS Dinner.
• The CE Managers supports the creation of a Technical Programme that can draw the attention of the global ITS Community.
• Acts as the main logistical contact for the Professional Congress Organiser throughout the process, as well as for the Host cities; and liaises and selects suppliers for production of communication tools.
• Working closely with marketing support and contractors, the CE Manager is overall responsible for the marketing of the event that includes the creation of the visual identity, the website, look and feel of the programme.
• The CE Manager supplies/coordinates material for the Congress eblasts, videos, and social media and develops the editorial calendar that supports these strategies.
• Importantly, the CE Manager works with external Congress partners to deliver on their sponsorship package (articles, podcasts, webinar…).
• Provides all written content on ITS Congresses
• Responsible for the branding and signage of ITS Congresses in collaboration with the logistics team and company,
• Keeps track of the schedule for the delivery of the event, ensuring timely reminders to the rest of the team including suppliers and partners to meet all deadlines and benchmark the event
• Advises on budget spending for marketing and appropriate steps to be taken.

Profiel

• At least 5 years’ experience in event management
• Proven project management skills
• Strong background in marketing and communications
• Social media experience
• Excellent English writing/editing skills
• Experience in working with website content management systems (CMS)
• Basic knowledge and experience of Photoshop, In-Design would be an asset
• Highly organised, energetic, crisis manager and active team player
• Proven public relations skills – comfortable and credible dealing with a range of stakeholders including media, business, government and high-level management
• Creative: ability to come up with innovative tools and new ideas
• Fluent English speaker with excellent presentation skills
• Ability to manage people effectively, generating a strong team spirit

Wat je van ons krijgt

• An excellent working opportunity in a high-tech sector that is shaping tomorrow’s world
• Attractive extra-legal benefits package along with the salary
• Full-time job
• a permanent contract (CDI) after an interim period