Management Assistant

Jobinhalt

Role purpose:

Demonstrate secretarial and administrative competencies to the highest level. Provide first class administrative support and secretarial service to a number of senior fee earners such as Partners, Counsels and others as assigned.

Main responsibilities:

• Undertake support of local practice group tasks and requirements
• Have a thorough knowledge of specific practice group activities/objectives (e.g., coordinating with taxauthorities, courts, due diligence repository)
• Create and manage court bundle/documentation
• Produce and edit documents, including materials from Service Centers, to ensure accuracy
• Client Intake (e.g., AML, engagement letters)
• Support client requirements in a proactive manner by direct contact with the client and their assistant(first contact, resolve basic queries)
• Manage emails and inbox
• Assist with documents and emails filing (into iManage)
• Proactive diary management, call handling and meeting organization
• Maintain contacts in Outlook
• Provide travel management support
• Assist with standard administration duties (e.g., printing, scanning, binding, copying)
• Provide billing support to attorneys and billing team
• Process expense reimbursement and reconcile credit card statement
• Process vendor invoices
• Strategic liaison with E2E services ensuring full utilization and co-ordination of services at all times,reviewing materials as needed before sharing with attorneys
• Navigate Service Now for various tasks including document services
• Support new secretarial staff, acting as buddy and mentor
• Identify and manage skill gaps
• Provide backup to Pooling team as necessary