Management Assistant (M/F/D)

Jobinhalt

We are part of the Knauf Group who represents 300 plants around the world and employs 40.000 workers.

Knauf Insulation, with more than 40 years of experience in the insulation industry and nearly 6000 employees in more than 40 countries, is a dynamic company, a brand, a family that cares for and puts the needs of its customers first. Together, we build upon the values Menschlichkeit, Partnership, Commitment and Entrepreneurship.

These values and the fast-moving environment in which we evolve allows us to take initiative and implement new processes or structures, working together and taking care of the others. We have lots of opportunities inside the company who allows you to consider to make your career with us.

Our Belgian site in Visé is representing the biggest Glass Mineral Wool Plant in Europe and is location of Knauf Insulation Head Office. Today there is a strong focus on topics, as sustainability, energy efficiency and waste reduction. Knauf Insulation brings one of the solutions to climate change and that’s why we are proud to be working as leader in the insulation industry.

THE OPPORTUNITY

Knauf Insulation is seeking for a Management Assistant (M/F/D)to support the Group Chief Operating Officer at Knauf Insulation’s headquarters, Visé (Belgium).

Your mission is to be a support, an essential assistance to the director. Your objective is to provide administrative and management support to the COO.

We are looking for someone who is agile, who knows how to anticipate needs and take initiatives. You are autonomous, proactive and flexible.

You will occasionally work with a colleague, also an Management Assistant, with whom you will back up each other, if necessary.

You like new challenges. You have great language skills, you are comfortable with IT tools and you have 4-5 years of professional experience? Then this position is for you. So don’t wait and read the description below.

YOUR CHALLENGES :

• General correspondence, manages files, types and prepares presentations, organizes business travel, organizes staff meetings, prepares expense reports, manages vacation schedule ;
• Providing telephone support and acting as the COO representative to independently handle calls as appropriate ;
• A to Z Agenda, local and international travels and accommodations arrangements, administrative follow up taxation, setting up conference calls, internal and external meeting ;
• Catering and meeting rooms management ;
• Dispatch incoming calls to appropriate persons and handle independently when possible to lighten workload of management;
• Collect and analyze financial & operational data’s for reports, strategies, budget meetings, business reviews and processes;
• Assist with document preparation. Preparing correspondence and reports (in Word, Excel and PowerPoint), Making layouts of documents etc... ;
• Preparing and/ or translating various documents (internal communications, presentation, reports, correspondences, articles, etc.). Support translation English-French;
• Maintain regular contact with the HQ in Iphofen ;
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing;
• Prepare meeting minutes, follow-up and communication about action plan, liaise with stakeholders to get/give information;
• Ad hoc support to staff members with projects, specific tasks. Act as the liaison officer and contribute to efficiency of all Management team meetings and projects;
• Support on optimizing cost about accommodation & travels;
• Respect the Knauf values and apply them in our daily work: Commitment, Entrepreneurship, Partnership and Menschlichkeit.

YOUR TALENTS :

• Prior experience of at least 4-5 years in the coordination of complex activities and/or at least 3-4 years in a similar position (management/executive assistant).
• Bachelor’s or Master’s degree in Administration, Management Assistant or equivalent by experience, or language training.
• Fluent in English and French (any other language is a plus) ;
• Master MS office suite (strong skills of Word, Outlook, PowerPoint) ;
• Duties require professional verbal and written communication skills ;

SOFT SKILLS :

• Independent, flexible personality with friendly and open attitude ;
• Discretion & confidentiality ;
• Be agile and able to take initiative and anticipate things.
• Proactive and efficient mindset ;
• Excellent organizational skills ;
• Dynamic and a positive attitude;
• Detail-oriented;
• Autonomous and can adapt easily;
• Be interested in technical environment.
• You are a team player, sharing ideas, working with multicultural colleagues;
• Every worker has the obligation to take care of his / her safety and health, as well as that of his colleagues, including subcontractors. The worker also ensures the respect of the Values, knows and respects the rules and contributes to the objectives of the site and the group with regard to HSEEQ.
• You are open to the international scene, and to the fact that you travel three or four times a year if necessary.

WHAT WE OFFER :

We offer you a job in a growing international organization that values the sustainability where you will take on an exciting and challenging role.

Open to ideas and continuous improvement, Knauf Insulation allows you to propose your way of thinking in a professional framework and to take initiatives.

In addition to a competitive salary, Knauf Insulation also offers you numerous fringe benefits (bonus, insurances, representative allowances,…) depending on your experience and a family atmosphere within an international company that promotes the values Menschlichkeit, Partnership, Commitment and Entrepreneurship.

Feel like joining our dynamic Team ?

• Please send your application to us via Linkedin !

More information about us:

https://www.knaufinsulation.com

Knauf Insulation - We believe in making a difference