Office Assistant Intern

☞ POLIS

Aussicht: 110

Update Tag: 16-11-2025

Ort: Brussels Brussels Capital

Kategorie: Humanressourcen IT - Software IT - Hardware / Netzwerk Informationstechnologie Geschäftsführung Transport / Logistik / Lager

Industrie:

Jobtyp: Voltijds, Stage

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Jobinhalt

POLIS is looking for an Office Assistant Intern About POLIS

POLIS is the leading European network of cities and regions on urban transport innovation. Since 1989, European local and regional authorities have been working together within POLIS to promote sustainable mobility through the deployment of innovative transport solutions. Our aim is to improve local transport through integrated strategies that address the economic, social and environmental dimensions of transport. To this end, we support the exchange of experiences and the transfer of knowledge between our members and facilitate the dialogue with mobility stakeholders from the private sector. Fostering these partnerships across Europe makes research and innovation in transport more accessible and scalable. We also act as the voice of cities and regions towards the European institutions to help shape EU urban and regional mobility policy.

Task description

For its Brussels-based secretariat, the POLIS network is looking for an Office Assistant intern.

Main tasks will include:

  • the reception (phone, mail, welcome external visitors, calendar management);
  • daily office activities such as updating the contact database, liaising with office equipment suppliers and with the external IT consultant;
  • organising internal and external meetings, including hotel and travel information, catering, online registration, participant badges, delegate packs, welcoming participants, support for webinars;
  • administrative support to Secretary General and other POLIS staff, including general administrative tasks, travel arrangements, minutes of staff meetings, etc.;
  • communications support, including updating the POLIS website, updating mailing lists, managing mailshots, and monitoring publications;
  • support in HR tasks.

The successful candidate will be expected to:

  • have a secretariat-related educational background,
  • have a good knowledge of both spoken and written English,
  • have experience with website updating,
  • be proactive and able to work under pressure on multiple tasks,
  • have good social skills.

What we offer

We offer a full-time internship of six months, starting between end-October and mid-November 2021, paid 812,90 €/month.

How to apply

Please send a motivation letter and CV to Julie Lucca, jlucca@polisnetwork.eu, by 15 October 2021.


Do not forget to mention that you found this job ad on the EURACTIV Jobsite!
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Frist: 31-12-2025

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