Office Manager

This is your opportunity to join AXIS Capital – a trusted global provider of specialty lines insurance and reinsurance. We stand apart for our outstanding client service, intelligent risk taking and superior risk adjusted returns for our shareholders. We also proudly maintain an entrepreneurial, disciplined and ethical corporate culture. As a member of AXIS, you join a team that is among the best in the industry.

At AXIS, we believe that we are only as strong as our people. We strive to create an inclusive and welcoming culture where employees of all backgrounds and from all walks of life feel comfortable and empowered to be themselves. This means that we bring our whole selves to work.

All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin or ancestry, citizenship, physical or mental disability, age, marital status, civil union status, family or parental status, or any other characteristic protected by law. Accommodation is available upon request for candidates taking part in the selection process.

Position summary

We are looking for a passionate full-time skilled polyvalent office manager, willing to work with various teams, assisting in their administrative tasks as well as taking care of the general office duties.

We are a small dynamic team specialised in aviation insurance. We are proud to insure a variety of clients ranging from aircraft owners, operators, airlines, flying schools and airport operators, to aircraft repairers and manufacturers.

This position reports to the Operations manager.

Duties and Responsibilities

• Manage front desk - receiving of visitors, taking all incoming calls
• Handling incoming / outgoing post and general email enquiries
• Set up for broker meetings and participate in arranging various events
• Ensuring that office equipment and facilities are in order
• Control that all general invoices are handled as per corporate procedures Liaison with building representatives, cleaning staff and suppliers where applicable
• Support to Ops team with distribution of invoicing and statements of account Support to Credit Control team with the allocation of cash under specific guidelines
• Support to Operation manager on various annual projects
• Ad-hoc support to management - writing letters, research, travel arrangements

Ideal candidate

Essential:

Team Spirit

Diligent, professional with a service-minded attitude

Familiar with the running of a professional office.

Able to work under pressure and against deadlines

Experience with professional clients

Excellent PC skills (MS office applications)

Language: Dutch and French with excellent English

Preferred:

Bachelor in organisation and office management or equivalent.

Career level:

Minimum 3 years’ experience in a professional environment, insurance company would be an asset.