Project Director

☞ NATO - OTAN

Aussicht: 125

Update Tag: 26-11-2025

Ort: Brussels Brussels Capital

Kategorie: Humanressourcen

Industrie:

Jobtyp: Full-time

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Jobinhalt

PENDING BUDGET APPROVAL

1.SUMMARY

The Executive Management (EM) Division has the lead role in the overall management of the NATO HQ. The EM Division covers the following directorates: HQ Support and Transformation (HQST), Human Resources (HR), Information. Communications, and Technology Management (ICTM)

The role of Infrastructure and Facilities Management (IFM) is to support NATO’s political and decision-making processes by managing and maintaining the NATO Headquarters site. IFM provides the International Staff (IS), International Military Staff (IMS), national Delegations, Partners, independent bodies and all others accommodated at NATO Headquarters, with facility management services. IFM is responsible for the overall management, supervision and technical and financial control of all in-sourced and out-sourced facility, maintenance, transportation and logistics services, major and minor investment projects and asset and inventory management in support of NATO Headquarters functions.

Under the supervision of the Head Infrastructure & Facilities Management, the incumbent will be responsible for supervising projects aiming at optimizing NATO HQ workplace, improving its quality and efficiency, and increasing its capacity of the HQ.

S/he will be in charge of the global planning, communication, coordination, and oversight of the design, procurement and implementation of these projects. S/he will be leading a multidisciplinary team of project managers and technical specialists, along with external technical experts.

S/he will work closely with the Head of Workplace solutions and Project Management to ensure perfect coordination with the other IFM activities and projects, and to identify and support synergies with them.

2.QUALIFICATIONS AND EXPERIENCE

ESSENTIAL

The incumbent must:
  • possess a university degree in Architecture or Engineering in a relevant field of expertise;
  • have a minimum of 8 years’ professional experience in the broad field of medium or large scale project and program management, out of which 4 years in the context of workplace;
  • have experience in all stages of a project management;
  • have experience and the capacity to lead, inspire and engage a diverse and multidisciplinary team;
  • be able to demonstrate relevant experience in the domains of Workplace design & management, Transition programs, and Construction projects;
  • have experience in the domain of change management in the context of large companies or international organisations. (involving deep interactions with both working level and senior management);
  • have excellent networking, communication and negotiation skills;
  • Possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; III (“Intermediate”) in the other.
DESIRABLE
The following would be considered an advantage:
  • Master’s degree or equivalent working experience in a relevant field relevant for the position;
  • have relevant experience in the domains of Facilities Management, a professional qualification/certification in Project Management, such as PRINCE2 and or Managing Succesful Programmes (MSP);
  • experience in a national administration and/or international public sector organisation;
  • knowledge of NATO HQ’s structures and procedures.

3.MAIN ACCOUNTABILITIES

Project Management

Oversee projects design and execution, manage inter project conflicts and synergies, resources, and implementation activities, ensure consistency of the vision and approach. Together with the project teams, prepare and present reports to leadershipto address investment, implementation schedules, and technical appraisals. Raise areas of concerns, identify and manage project risks and issues, and seek senior leadership decisions when necessary. Present and defend options before commitees and leadership. Assume responsibility for liaising with decision makers and high level customers, to ensure that projects are on track and respond to the needs of the Organization and of its business units.Together with Procurement services, oversee the development of procurement strategies to ensure relevant resources, services and products are available on a timely manner.

Financial Management

Review budget project proposals, included in the program. Liaise with procurement to achieve aligment in the contexts of procureced services. Plan and compare budget forecasts and provide data for forecasts when necessary. Monitor and report funding priorities of the service.

Expertise Development

Provide expert advice to project managers, stakeholders and leadership on concepts, projects, activities and issues. Organisemeetings and coordinate continuesly with project teams. Advise and collaborate with the team and with peers within IFM to ensure timely, cost effective and quality delivery of projects. Apply change and programme management skills. Use the change and project management skills by keeping in mind NATO’s political and organizational environment’

Information Management

Advise and report to leadership (progress reports, risk and mitigation plans, etc). Together with the IFM- Facilities Data Management team and with project teams, put in place a document management strategy and explore best practices used for document management tools & processes. Make sure both project documentation and future operational documentation (As built) are properly drafted and organized, in line with international standard & methodologies, and with NATO best practices.

Organisational Efficiencies

Anticipate and monitor the impact on the activities of HQ NATO bodies. Assess risks and prepare to mitigate them in case of possible disruptions. Identify opportunities to anable efficiencies within the service.

Stakeholder Management

Be the primary point of contact of senior management of the impacted NATO Bodies and of the leadership of the various implementation teams. Proactively develop a network of stakeholders to ensure that projects, activities and issues are fully considered and the required decisions are made. Present and defend projects and activities before NATO committees and bodies as required. Actively advocate for the Programme to all stakeholders in the NATO HQ.

People management

Lead and manage the Project team composed of internal and external architects, engineers and technicians. Ensure perfect integration of the Project team within IFM And within the organization. Provide advice and guidance in sensitive cases. Provide in-depth mentoring, coaching and training opportunities and be available to offer guidance at critical moments. Ensure that all staff under her/his responsibility are clear on Organisational, Divisional, Directorate and Section objectives. Provide regular and fair feedback on performance, informally as appropriate and via the HQ Performance Review and Development (PRD) system. Identify possible development and mobility opportunities for team members. Promote integrity, professionalism and accountability through a sound and inclusive leadership culture.

Perform any other related duty as assigned.

4.INTERRELATIONSHIPS

The incumbent reports to the Head IFM. S/he works closely with IFM Workplace solutions and Project Management team, and other Operational teams that will be involved either as members of the project teams, or as operators of the new / adapted facilities. S/he will also liaise with other HQ implementation and operational teams.
Direct reports: 2
Indirect reports: 2

5.COMPETENCIES

  • Achievement: Creates own measures of excellence and improves performance;
  • Change Leadership: Personally leads change;
  • Clarity and Accuracy: Monitors data or projects;
  • Conceptual Thinking: Applies learned concepts;
  • Flexibility: Adapts own strategy;
  • Impact and Influence: Takes multiple actions to persuade;
  • Initiative: Plans and acts up to a year ahead;
  • Leadership: Promotes team effectiveness;
  • Organisational Awareness: Understands organisational climate and culture;
  • Self-Control: Responds calmly.
6. CONTRACT
Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to 3 years.
Contract clause applicable:
This post is required for a limited period to support a project. As employment in this post is of limited duration, the successful applicant will be offered a definite duration contract of 3 years’ duration , which may be renewed for a period of up to 3 years if required to support this project.
If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3 years definite duration contract will be offered, which may be renewed for a period of up to 3 years if required to support this project, and subject also to the agreement of the national authority concerned.
Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.
7. RECRUITMENT PROCESS
Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:
  • For NATO civilian staff members only: please apply via the internal recruitment portal ( link );
  • For all other applications: www.nato.int/recruitment

Please note that at the time of the interviews, candidates will be asked to provide evidence of their education and professional experience as relevant for this vacancy.
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.
More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)
8. ADDITIONAL INFORMATION
NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.
Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.
Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.
Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.
The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.
Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website . Detailed data is available under the Salary and Benefits tab.
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Frist: 10-01-2026

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