Employé administratif (m/f)

View: 115

Update day: 16-11-2025

Location: Brussels Brussels Capital

Category: Human Resources

Industry: HR personeel

Job type: Voltijds, Tijdelijk

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Job content

Description de l’entreprise

Tempo Team est à la recherche d’un(e) employé(e) administratif(ve) pour une entreprise évoluant dans le rail.

Description de la fonction

Welcome visitors
Providing advanced administrative and secretarial support to the company
Incoming calls / incoming mails / outgoing mails
Agenda management of the various internal meeting rooms (including preparation, lunch orders and good housekeeping)
Organisation of external meetings
Travel arrangements
Keep the company’s contacts database up to date
In-Box follow-up in a right time in order to ensure overall efficiency + dispatching to the relevant people
Registration of incoming invoices
Support to the credit collecting process
HR activities (order of benefits and other + order of public transportation subscriptions, ...)
Preparation of quotations
Supervision of quotation follow-ups, as well as monitoring contract agreements

- Keeping quotation- and contract registers up to date

Tender management (drafting & sending of proposals, including collection of the required documents)
Bank guarantees (request + follow-up)
Build up a positive working relationship with all internal & external & international stakeholders (clients, subsidiaries & group compagnies in other countries, ...)

Tes atouts

Very good level Dutch and French, English is a plus
Being able and comfortable to work with MS-Office 365
Good verbal and written skills in at least French and Dutch.
Experience in a similar position is an advantage
Service minded and client focused
Able to work in a team
Initiative, able to work independently
Highly organised and detail oriented
Quick understanding / not afraid to ask questions
You will need to have excellent time management skills in order to deal with multiple priorities simultaneously
You are both discrete & trustworthy

Qu’offrons-nous?

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