Finance Reporting Analyst - EU Funded projects

• Vacancy Notice 2021- 36
• Open to Internal and External Candidates
• Position Title:Finance & Reporting Analyst – EU funded projects
• Duty Station:Regional Office Brussels, Belgium
• Classification: G-5
• Type of Appointment: One Year Fixed Term contract, with possibility of extension
• Estimated Start Date: As soon as possible
• Closing Date : February 12, 2022

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall guidance of the Senior Regional Resource Management Officer (SRRMO) and the direct supervision of the EU Compliance Officer (Finance, Contracts, Audit), the incumbent will be responsible for providing technical assistance to IOM missions worldwide in financial, budget and reporting management of EU funded projects.

Core Functions / Responsibilities:

• Provide technical assistance to IOM Country Offices (COs) and Regional Offices (ROs) worldwide on EU funding related financial and administrative subjects to ensure that IOM rules and procedures are consistently applied while also adhering to EC rules and regulations.
• Provide general advice to project development officers and project managers on finance matters (budgeting, monitoring, revision, reporting, etc.) as well as on contractual conditions related to EU funded projects.
• Review budget and financial reports for EU projects centrally funded and provide compliance review in case of EU decentralized projects, when required, in strict coordination with the involved Country Offices, Regional Offices and IOM central services as applicable.
• Monitor budget consumption of the EU centrally funded projects and alert on unusual trends.
• Regularly update and maintain EU centrally funded project database with financial and contractual data for follow-up, tracking and risk assessment purpose and timely alert supervisors whenever needed.
• Contribute to maintaining proper internal controls as well as ensure adhering to any applicable contractual, administrative and compliance related requirements.
• Support the EU Financial Compliance Officer in external verification/ audit exercises announced by the EU Institutions by assisting in the provision of information, revision of documentation and drafting of audit responses, as and when required.
• Provide supervisors with recommendations to enhance the quality of EU funded projects budget and financial reporting functions.
• Prepare request for payment for EU centrally funded projects and follow up on the collection or return of funds.
• Assist in the organization of training activities and preparation of materials, concerning the EU regulations and financial management for IOM staff whenever required. Deliver EU funding related trainings as assigned.
• Participate in internal and external meetings as required.
• Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in business administration, Finance, Commerce or related field from an accredited academic institution with at least three years of relevant professional experience;

OR

• Completed High School degree with at least five years of relevant professional experience.

Experienceand skills

• Minimum 1 year of proven experience in field audit activities is a distinct advantage.
• Experience with EU funding instruments and contractual aspects, financial management and reporting is a distinct advantage.
• Ability to review a variety of data, identify and adjust data discrepancies.
• Excellent written and oral communication skills in English including the ability to identify and express clearly key messages, adapting style to the intended audience.
• High level of computer literacy, in particular in Excel and computerized accounting systems. Knowledge of SAP is an advantage.

Languages

Fluency in English is required and working knowledge of French is desirable.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies– behavioural indicators level1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, and verification of residency, visa and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of vaccination again COVID-19.

This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their applications – Questionnaire on Mandatory Requirements, Personal History Form and Cover Letter – to IOMBrusselsApplications@iom.int by 12 February 2022 midnight at the latest, referring to this advertisement (VN 2021- 36). To download Personal History Form: Personal History Form (iom.int)

In order for an application to be considered valid, IOM only accepts applications duly completed. Only shortlisted candidates will be contacted.

Posting period: From 28.01.2022 to 12.02.2022

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