Office Manager

☞ atbtherapeutics

Ver: 100

Día de actualización: 29-11-2025

Ubicación: Marche-en-Famenne Luxembourg

Categoría: Administrativo / Oficinista / Asistente

Industria: Biotechnology Research

Posición: Associate

Tipo de empleo: Full-time

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Contenido de trabajo

Department:General & Administration

Location:Marche-en-Famenne

Description

ATB Therapeutics is a Biotech company developing a cutting-edge technology to produce a new kind of targeted therapy designed to treat cancers and auto-immune diseases. ATB Therapeutics has two Belgian R&D sites located in the Novalis Science Park (Marche-en-Famenne) and the VIB incubator (Ghent).

To support our growing team, we are looking for an Office Manager for our Marche-en-Famenne site, helping us to smoothly run our daily operations.

We are looking for a great, enthusiastic team player who knows how to create a welcoming, safe and efficient work environment.

Your Role

As Office Manager, you ensure smooth daily operations across our offices, supporting Finance, HR, and general operations. You act as the first point of contact for visitors and vendors, manage facilities and logistics, and coordinate key internal processes. You play a central role in onboarding, IT coordination, office maintenance, internal communication, and team engagement.

This Is Wat You Will Be Working On

  • Oversee the day-to-day functioning and upkeep of the offices, including reception duties, maintenance, vendor coordination, furniture and supplies management, and support for labs and workspace layout
  • Organize IT equipment procurement and setup for new hires, manage email and software access with our IT partner, and follow onboarding checklists to ensure a smooth start for all new joiners.
  • Assist the Finance team with routine accounting entries, invoice validation, PO tracking, vendor follow-ups, and basic cashflow monitoring.
  • Draft and post official announcements
  • Organize internal team events and off-sites, including travel arrangements, venue selection, vendor contracting, catering, and feedback collection.
  • Coordinate first aid and fire safety trainings, maintain safety supplies, and collaborate with consultants on compliance and documentation.

Requirements

For a successful fulfilment of this position, we are interested in candidates meeting the following requirements:

  • Bachelor’s degree or equivalent experience; training in office/facilities management is a plus.
  • Proven experience in a similar international role, ideally across multiple locations.
  • Strong communication, organizational, and multitasking skills.
  • Fluent in English and French; Dutch is a plus.
  • Proficient in Microsoft Office and digital collaboration tools.
  • Comfortable with basic IT troubleshooting and coordination.
  • Experience in vendor and budget management; familiarity with procurement systems is a plus.
  • Discreet, reliable, and adaptable; able to manage projects independently.
  • Knowledge of workplace safety and compliance requirements.
  • Driver’s license and willingness to travel between locations.

Our offer

Besides becoming part of a driven and growing, close-knit team, we offer a competitive salary with 32 holidays, a permanent contract, health insurance and meal vouchers, as well as several fun team events per year.
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Plazo: 13-01-2026

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