Team Assistant / Coordinator Immunology

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Make your mark for patients

We are looking for a Team Assistant / Coordinator Immunology who is agile with an enthusiastic innovative mindset to come join our Immunology Benelux Team,to bebased inBelgium.

About The Role

As Coordinator Immunology BELUX, you will have a broad and variable role. You will be a key point of contact for the team and will provide daily support to the team. You will be responsible for organizing, driving, and following up on administrative tasks and supporting medical & marketing projects. You have a patient-centric belief and problem-solving comes naturally to you and self-driven in how you manage your work. As our Coordinator you have an important role as backbone of the team, and you act as a strong team player towards both the Brand and Infield teams of the Immunology team (Rheumatology and Bone) .

Who you’ll work with:

You will be in contact with several internal & external stakeholders including the medical and commercial immunology team, other cross functional teams, and HCPs.

The whole team works with a dynamic and collaborative spirit and is looking forward to welcome you!

What will you do:

• Ensure efficient daily first line support to all internal stakeholders from administrative perspective
• Coordinate and attend project update meetings followed by minutes and reporting, so you are well informed and better able to pick up project related tasks
• Support Brand team in the execution of projects by creating suppliers, Purchase Orders (Guided Buying), invoice processing and SOP/audit compliant storage of all relevant data
• Congress management (local and international): travel arrangements, roadbooks, contracting, event support letters, and Mdeon visa letters
• Support Infield team (i.e. organize medical events like advisory boards and expert tables, or meet-the experts
• Organizing team events and meetings (at home and abroad)
• Support in the organization of refresher courses
• Book hotel and travel according to guidelines for external guests
• Management and monitoring of sponsorships, grants
• Creation and management of Service Level Agreements
• Ensure compliant process flows as per Area process and guidelines together with the local Compliance Officer
  
  

Interested? For this position you’ll need the following education, experienceandskills:

• Bachelor’s degree required, equivalent experience in lieu of a degree may be considered in certain cases.
• Experience in a similar role with project coordination tasks, supporting a minimum of 5 employees.
• Familiarity with pharmaceutical business, medical terminology and financial/business terminology a plus
• Excellent organizational skills related to event & project management, setting priorities and respecting timelines.
• Strong communication skills in a multi-cultural environment, fluent in Dutch, French and English
• Quick in identification of issues and in problem solving.
• Working with passion and autonomously, attentive to details, reliable, dynamic, with strong team spirit and proactive.
• Good informatics skills: Good computer skills/MS Office (PowerPoint, Excel, Outlook), SRM, SAP, Orbit (Veeva).
  
  

Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!

About Us

UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are around 8,500 people in all four corners of the globe, inspired by patients and driven by science.

Why work with us?

At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equitable opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

UCB and its subsidiaries encourage diversity and inclusion in the workplace; we are an Equal Opportunity Employer. We do not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on EMEA-Reasonable_Accommodation@ucb.com . Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.