Job type: Freelance
Job content
The Event Process Specialist (EPS) works within the Event Process Office team, which is part of the Business Services team (marketing and sales organization). The EPS-team is active in the Benelux region and consists of multiple team members in both Belgium (Beerse) and Netherlands (Breda).
We offer you a Consultancy contract on our own payroll or a Freelance contract of 1 year starting at the end of August.
Contact information
dorine.vantours@professionals.randstad.be
- bachelor degree or higher.
- a first experience or traineeship in event coordination.
- excellent interpersonal, organizational skills and time-management skills.
- able to communicate with several internal and external stakeholders (inform, advise, coordinate, challenge and evaluate).
- demonstrates pro-activity, ownership, multi-disciplinary collaboration, flexibility and agility.
- takes accountability for own actions.
- able to identify and resolve issues that arise during execution of task.
- deals well with ambiguity and can manage conflicts in an open and constructive manner.
- acts as a team player and has the make-it-happen mindset with excellent project management and planning skills.
- knowledge of the dutch and english language, written as well as spoken. knowledge of french is an advantage.
- knowledge of laws, regulations and industry standards in the belgian pharmaceutical market is preferred. you will act as a subject matter expert and advise internal stakeholders about these regulations and applies them during the execution of the event journey, leading to the highest standards of compliance, quality and transparency.
qualifications
key responsibilities
the event process specialist will be responsible for the coordination of several events in one specific therapeutic area. he/she acts as a business partner and covers the end-to-end coordination of all events with involvement of external stakeholders (i.e. healthcare practitioners and/or organizations). this includes all types of events such as promotional events, medical education events, advisory boards, consultancies, sponsorships, educational grants and patient organization requests.
in this domain the eps colleague is responsible for the creation, execution and finalization of events in close collaboration with the business partners:
participate to event intake meetings to clearly understand the business needs
pre-event tasks: administrative follow-up of event
contact with 3rd parties for logistics arrangements (location, meals, travel, lodging, digitization possibilities, …)
event related contract management
follow up and coordination of event communication journey
follow up on event subscriptions and participants
coordination of practicalities (badges, travel (re-)bookings, legal requirements, …)
post-event tasks
administrative finalization tasks
event surveys
key benefits
Deadline: 10-01-2026
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