Executive assistant

Job content

For the CEO of out client we are currently looking for an Executive Assistant as his executive assistant will be on leave. (Start date: 1st of February 2023)

As the right hand of the co-CEO’s, this role will get the opportunity to be closely involved in the ins and outs of a technology company and take on the following challenges:

• Provide daily support to the activities of the CEO (including managing and coordinating agendas, organizing complexe travel arrangements)
• Support the co-CEOs in designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties
• Be actively involved in specific internal organizational and operational projects to follow up on project planning and help deliver on execution
• Consultant has the ears and the eyes of the organization and, in this way, you detect problems that need to be solved:

. Perform secretarial and general office tasks:

· Organize various meetings, conference calls and appointments

· Prepare agenda and materials for meetings

· Arrange travel accommodations and expense administration

· Follow-up of purchase cycle: creation of purchase requests, follow-up of invoices

· Perform calendar management for different teams:

· Manage daily calendars with meetings, conference calls and appointments

· Establish priorities and communicate potential conflicts

· Manage workflow and information

· Timely consolidate all information for recurring meetings

· Anticipation of CEO’s needs to save time and efficiency

The person we are looking for has :

• 5 to 6 years relevant experience as Executive assistant
• A good knowledge of English and Dutch. French is an asset
• The ability to edit, adjusting language or terminology to meet needs of the audience or as appropriate; the ability to use correct grammar, organization, and structure.
• Ability to identify needs and initiate projects independently
• Ability to work flexibly and independently with deadlines
• Excellent communication and relationship-building skills
• Attention to detail and accuracy with strong planning and organizational skills, with the ability to prioritize
• Awareness of the need to be discreet and tactful to maintain confidentiality
• Self-motivated, proactive, a team player whilst also able to act on your own initiative and solve problems;
• Demonstrate confidence, strength of character and resilience:
• Ability to cope with a varied volume of work and occasional time pressure.

What you may expect :

For candidates looking for a permanent contract :

• An attractive salary in line with the market and your experience
• A package with very competitive extra-legal benefits
• A pleasant working environment and flexible working hours
• Start date: 02/2023

For freelancers :

• A daily rate based on your experience
• A pleasant working environment
• Start date: 02/2023

Do you have any questions? You can contact Stéphanie Van Dyck by email at s.vandyck@strandassociates.be or by phone at +32 478 63 88 18.

If you think someone you know might be interested in this position, recommend this person and win a gift voucher worth €500 if they are hired.