Administrative Accounting Assistant

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We are looking for an Administrative Accounting Assistant

Within the accounting department, your role will include the following responsibilities:

Manage client files from A to Z under the supervision of the accountant

• Issue sales invoices
• Encode sales invoices in accounting software
• Follow up on the sales process from invoicing to delivery
• Follow up on obtaining KYC and UBO documents
• Update the database with financial data

Assist in the invoicing process of artists

• Prepare invoice requests and purchase notes, along with administrative follow-up
• Monitor payments and update the database
• Assist in the calculation of sales prices and preparation of consignment contracts

Administrative

• Scan and archive various accountancy related documents
• Verify and encode book sales
• Generate price lists for exhibitions and fairs

Your Profile:

• You are dynamic, precise, discreet, at ease with figures and currencies and able to work under pressure especially during art fairs and exhibitions
• You have good knowledge of the common software packages (Word, Excel) and basic knowledge of the accounting software Bob50
• You are fluent in English, as well as French and/or Dutch
• Relevant experience and immediate availability are a plus

We offer a full-time position in a dynamic and growing company active in the international art scene. Working hours are from Tuesday to Saturday, from 9 am to 5 pm, with some flexibility where necessary (e.g. during fairs). Please forward your CV and cover letter by 2 June 2023 by e-mail to Valérie Lefrancq at jobs@xavierhufkens.com.

Xavier Hufkens is a contemporary art gallery with three locations in Brussels. The gallery organises exhibitions, represents renowned international artists and participates in the most important contemporary art fairs.

Xavier Hufkens is an Equal Opportunity Employer.

Job Type: Full-time

Work Location: In person