Executive Assistant Pharma

Do you have strong communication & organizational skills and do you like to be an executive assistant within the pharma industry? This is your chance!

Please apply by sending your resume to sarah.leten@professionals.randstad.be.

• 
  Bachelor’s degree
• Min. 3-5 years of experience serving in an administrative role at executive level
• Proficiant in MS Office package and experience with expense reporting
• Able to work independently (self-starter), tech savvy and strong organizational skills
• Languages: English (Dutch or French is a plus

As an answer to your high performance & flexibility, AUSY offers you an interesting salary package, with some interesting extra’s like:

• Meal vouchers of 7
• Net representation cost of 50
• Hospitalization insurance
• Car + unlimited fuel card OR home-work compensation
• 32 holidays
• End-of-year bonus
• Pension plan
• ECO vouchers
• Opportunities to follow trainings

Thisbig pharmaceutical company in Diegem is looking for an executive assistant. If you like to organize, document and follow up on everything? This might be the ideal opportunity for you.

Send me your resume and I’ll get you one step closer!

sarah.leten@professionals.randstad.be or call me on 03 317 19 51.

• 
  Calendar Administration: proactively and thoughtfully manage directors’ calendars and contacts in MS Outlook; schedule business-related meetings/conferences including web-based or Global Connect, Zoom, Microsoft Teams; coordinate availability with attendees; reserve conference rooms; verify and arrange for needed equipment; organize food/catering arrangements; and proactively resolve meeting conflicts.
• Travel Coordination: organize thoughtful and efficient business-related domestic and international travel and manage logistics of travel-related activities (flight, hotel and transportation)—including application for travel different type of visas, vaccine requirements etc.
• Business Expense Reporting: collect receipts, enter expenses into expense reporting system (Concur) and maintain documentation for submitted expenses in compliance with J&J company policies.
• Procurement: Assist with preparation of agreements and contracts with outside consultants and vendors, submit purchase orders and/or check requisitions (Health Care Compliance GO-EX, ICD, eMarketplace) in compliance with J&J company policies.
• Answer phones, direct inquiries and ensure back-up coverage for the directors you support, when needed.
• Deliver an excellent visiting experience to visitors.
• Document Preparation: Draft memorandums, correspondence, and/or presentations as needed. Critically review and proofread documents.
• Appropriately handle documents and matters of a highly confidential nature with discretion.
• Master use of all technology associated with your support of the directors’ roles.
• Proactively anticipate the needs of the directors you support.