Executive Management Assistant

In this job, your responsibilities are:

• Supporting the CSO and his team
  • Executive assistant CSO: agenda management, inbox follow-up and task organization based on agreed priorities, travel planning, meeting and activities organization and support (Strategy Advisory Board, Boards and Academic commitments)
  • CSO team assistance: calendar planning, helping to organize events and meetings and enable efficient execution: Imec.Invest Innovation team, staff members, government and academic relations and imec PhD/Postdoc program, …) and close collaboration with the management support functions for a.o. imec.istart, PPP Public Funding team, Flanders impact and ICON team.
• Support the interactions with imec international sites in CSO’s responsibility in this context (MD imec-NL, imec-Spain set-up, others…).
• Professional independent communication with various internal and external contacts.
• Follow-up on various operational and administrative tasks (stock management of office supplies, desk and pc allocations, logistic onboardings of new employees).

What we do for you

We offer you the opportunity to join one of the world’s premier research centers in nanotechnology at its headquarters in Leuven, Belgium. With your talent, passion and expertise, you’ll become part of a team that makes the impossible possible. Together, we shape the technology that will determine the society of tomorrow.

We are committed to being an inclusive employer and proud of our open, multicultural, and informal working environment with ample possibilities to take initiative and show responsibility. We commit to supporting and guiding you in this process; not only with words but also with tangible actions. Through imec.academy, ’our corporate university’, we actively invest in your development to further your technical and personal growth.

We are aware that your valuable contribution makes imec a top player in its field. Your energy and commitment are therefore appreciated by means of a market appropriate salary with many fringe benefits.

Who you are

• You have relevant experience in a similar role and are interested in working in an internationally oriented strategy and innovation department.
• You get energy from supporting others and taking planning and organizational tasks out of their hands.
• You like to get things done in the most efficient way.
• You thrive when you can multi-task and manage to keep priorities and calm in situations of peaking workload.
• You have a positive, no-nonsense mindset and enjoy improving existing ways of working.
• You can prioritize your work, are assertive in a diplomatic way and can work autonomously.
• You can connect well with others and can easily build a relation of trust.
• You have excellent communication skills in Dutch and English. Good notions of Spanish are a plus.
• You have a good knowledge of Microsoft office (Outlook/Word/ PowerPoint/Excel), SharePoint, One Drive, Teams and are interested in constantly improving your skills in this regard.
• You want to work full-time or 80%.

IMEC and its affiliates will not accept unsolicited resumes from any source other than directly from a candidate. IMEC will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (hereafter “Agency”) to have been referred by the Agency free of charge. IMEC will not pay a fee to any Agency that does not have a prior written agreement with IMEC, validated by its HR department, in place regarding a specific job opening and allowing to submit resumes.