Junior Officer, Programme Management (Counter-Terrorism)

PENDING BUDGET APPROVAL

1. SUMMARY

The Emerging Security Challenges (ESC) Division provides a coordinated approach for NATO to the emerging security challenges of the 21st Century. It serves as NATO HQ’s focal point for counter-terrorism, cyber, energy, data science and innovation. The Division also promotes security cooperation on these challenges through a variety of programmes, in NATO, with Partner nations and with other international organisations.

The Counter Terrorism Section coordinates Counter-Terrorism (CT) related efforts across the Alliance in accordance with the 2012 CT Policy Guidelines and in support of the Action Plan on Enhancing NATO’s Role in the International Community’s Fight Against Terrorism. It provides policy guidance and support to Allies and seeks to enhance NATO’s dialogue and cooperation on CT related issues with international organisations and Partner countries.

The junior officer will support partner capacity development work, to implement the Action Plan on Enhancing NATO’s Role in the International Community’s Fight against Terrorism. In particular, s/he will support the effective and efficient application of the United States Department of State Counter-Terrorism Grant (“the US Grant”) under the Voluntary National Contribution Fund (VNCF) Extra Budgetary Fund (EBF). S/he will collaborate with CT Section Staff Officers in the development, planning and execution of projects under the US CT Award, conduct financial administration of the Award via the E-Business Suite application, liaise with NATO IS colleagues, Executing Agent staff, commercial entities and US Grant managers.

The incumbent will develop the knowledge of NATO processes and policies, including NATO Counter-Terrorism Policy and NATO Financial Regulations, as well as, NATO Partnership policies, especially in the area of capacity building and counter-terrorism.

2. QUALIFICATIONS AND EXPERIENCE

ESSENTIAL

The incumbent must:

• possess a university degree from an institute of recognised standing or equivalent qualification, in International Affairs, Military Affairs, Finance, Legal or Law Enforcement, or other relevant fields;

• have at least 2 years’ of relevant professional experience in one of the following areas: International Organizations, Diplomacy, Finance, Legal or Military;

• experience in financial management of projects;

• have good drafting skills and experience in producing routine correspondence;

• be conversant with the Alliance’s political and military consultative processes and key security policy issues on its agenda;

• possess the following minimum level of NATO’s official languages (English/French): VI(“Proficiency”) in one; II (“Elementary”) in the other;
  

DESIRABLE

The following would be considered an advantage:

• a graduate degree (Masters or Ph.D.) in a related field;

• experience in similar work, with a focus on security policy and/or international relations, for a national administration or in an international environment;

• working experience with academic communities and government institutions in NATO member and partner countries;

• knowledge of NATO institutional framework and procedures, including NATO Partnership policies, especially in the area of capacity building and counter-terrorism;

• knowledge of the geography and politics of North Africa, the Sahel and the Middle East;

• knowledge of military affairs, law enforcement, civ-mil cooperation and whole-of-government approach.
  

3. MAIN ACCOUNTABILITIES

Project Management

Support the development, planning and execution of cooperative projects under the US Grant, in support of CT Section Staff Officers. Monitor projects to ensure timely execution of inter-related processes/activities. Maintain accurate and detailed records of project activities.

Knowledge Management

Be responsible for the correct entry of data on US Grant activities into databases and spreadsheets Initiate, guide and advise on the management of information processes across the Section and with Executing Agents for projects.

Stakeholder Management

Liaise and develop constructive relationship with US Grant Officer in the United States State Department, US Counter-Terrorism Bureau and CT Section Staff Officers. Liaise with Executing Agents and commercial suppliers to ensure effective administration of projects under the US Grant. Liaise with IS ESC Budget Officer, NATO Office of Financial Control and Financial Controller to ensure conformity with NATO Financial Regulations.

Expertise Development

Develop and maintain expertise on the working procedures and mechanisms of the US Grant and VNCF.

Financial Management

Maintain accurate and detailed records of financial activities. Administer financial management of the US Grant using the NATO E-Business Suite (EBS) to include the creation and processing of tasks, cost budgets, suppliers, purchase requisitions, advance payment requests, sole-source waivers; reception of invoices and oversight of their payment; other EBS tasks as needed. Prepare bi-annual US Grant Performance Management and Financial reports including coordination of inputs from Staff Officers.

Perform any other related duty as assigned.

4. INTERRELATIONSHIPS

The incumbent reports to the Head, Counter-Terrorism Section. S/he assists in the coordination of the Section’s within the Division and with other Divisions of the International Staff, with NATO Military Authorities and with national delegations. S/he liaises with Partners and other International Organisations as required.

Direct reports: N/a

Indirect reports: N/a.

5. COMPETENCIES

The incumbent must demonstrate:

• Analytical Thinking: Sees multiple relationships;

• Flexibility: Acts with flexibility;

• Impact and Influence: Takes multiple actions to persuade;

• Initiative: Is decisive in a time-sensitive situation;

• Organisational Awareness: Understands organisational climate and culture;

• Teamwork: Cooperates.
  

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of3years; possibility of renewal for up to3years.

Contract clause applicable:

This post is required for a limited period to support the execution of projects under the US CT Award " Voluntary National Contribution Fund" project. As employment in this post is of limited duration, the successful applicant will be offered a definite duration contract of 3 years’ duration , which may be renewed for a period of up to 3 years if required to support this project.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3 years definite duration contract will be offered, which may be renewed for a period of up to 3 years if required to support this project, and subject also to the agreement of the national authority concerned.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

7. RECRUITMENT PROCESS

Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

• For NATO civilian staff members only: please apply via the internal recruitment portal ( link );

• For all other applications: www.nato.int/recruitment

Please note that at the time of the interviews, candidates will be asked to provide evidence of their education and professional experience as relevant for this vacancy.

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.

More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)

8. ADDITIONAL INFORMATION

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website . Detailed data is available under the Salary and Benefits tab.