Full time Administrative and Education assistant M/W/X

☞ ECOLE MONTGOMERY

View: 160

Update day: 03-12-2025

Location: Woluwe-Saint-Lambert Brussels Capital

Category: Executive management

Industry:

Job type: Full-time

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Job content

Description de l’entreprise

EIM is a bilingual school in Brussels, Belgium for students from ages 5 - 18. Our school has approximately 200 students. Our small campus and classes provide an optimal teaching and learning environment. Our staff comes from all over the world, with international experience, and you would join a small, dynamic and collaborative team with a hands-on approach to learning.

We are currently seeking a qualified administrative and education assistant. The main role of the candidate will be to support the leadership team with all the administrative tasks necessary to the running of the school.


Description de la fonction

Job Description :

  • Supervising students during arrival to and departure from school.

  • Supervising students during break times.

  • Coordinate substitution schedule and cover for absent teachers occasionally.

  • Coordinating and adjusting the schedules

  • Organise and Invigilate internal and external examinations.

  • Front desk tasks: answer telephone, address caller questions and concerns, transfer calls to proper individual(s) as needed, sort and distribute mail, welcome visitors to the school and provide directions around the building as needed, etc.

  • Type up and contribute to school communications to the community (newsletter, emails, etc.).

  • Assist in designing and drawing up promotional and informational materials for parents.

  • Take dictation, transcribe and translate documents.

  • Assist in production of reports, presentations and briefs.

  • Attend office meetings and take minutes.

  • Manage attendance: maintain records of student absences and communicate with parents.

  • Manage files and database: maintain current and student records and files.

  • Manage and update the school and the leadership calendar.

  • Organise and set-up meetings, appointments and school events.

  • Purchase supplies and school materials.

  • Book and arrange travel and accommodation for school-related trips.

  • Coordinate the administrative tasks related to admissions.

  • Creating payment receipts and requests

  • Etc.


Description du profil

  • Fluent in English and French (writing and speaking). Any additional language is a plus.

  • Ability to maintain strict confidentiality

  • Ability to be proactive and take initiative

  • Quick and effective thinking skills and management of tasks

  • High level of Flexibility and adaptability

  • Outstanding organizational skills

  • Ability to manage time and multi-task effectively

  • Excellent knowledge of the Microsoft Suite (excel, word, etc.) and ability to learn new software quickly.

  • Clear and effective communication skills

  • Strong writing and editing skills

  • Strong interpersonal skills

  • Ability to think creatively

  • Maintain professional and friendly demeanor

  • Ability to manage groups of children and teenagers with assertiveness.


Informations supplementaires
Lieu de travail Woluwe-Saint-Lambert, Belgique
Type de contrat : Travail
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Deadline: 17-01-2026

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