Assistant - Asset Leadership

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Make your mark for patients

We are looking for an Assistant to join us in our Asset Leadership team, based in our HQ in Brussels, Belgium

About The Role

The assistant acts as a partner and anchor to his/her managers and their asset team, providing assistance to optimize their efficiency, developing and applying best practices, and ensuring that quality, efficiency, accuracy and cost awareness are respected for those key functions. Proactively anticipating the managers’ needs is essential as well as possessing a strong desire and enthusiasm to learn and understand the key issues they are managing.

Who You’ll Work With

You will report into the Asset Head

What You’ll Do

• Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Prepares meeting agendas, logistics, coordinates pre-reads and ensures documentation and follow-up of meeting minutes and action items.
• Plans, coordinates and ensures the managers’ schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the managers’ time and office.
• Communicates directly, and on behalf of the managers, with peers and other stakeholders, on matters related to their initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the managers, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Monitors department’s budget, creates purchase orders and manages invoicing process.

Interested? For this position you’ll need the following education, experience and skills:

• Bachelor’s degree required
• Experienced assistant with self-confidence and self-awareness (Several years’ experience as executive assistant required)
• Dedication to providing work of an excellent quality, focusing on attention to details and pro-active tasks completion
• Excellent planning and organizational skills to ensure effective and timely output in an independent way
• Excellent communication skills and effective working relationship internally and with our business partners
• English advanced level required, proficiency in Dutch or French is a plus

Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!

About Us

UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are around 8,500 people in all four corners of the globe, inspired by patients and driven by science.

Why work with us?

At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equitable opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

UCB and its subsidiaries encourage diversity and inclusion in the workplace; we are an Equal Opportunity Employer. We do not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on EMEA-Reasonable_Accommodation@ucb.com . Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.