Cell Head (Policy)

SHAPE is looking for a Cell Head (Policy) to support the J1 Division in developing and promulgating organisational design, workforce and military-civilian personnel policy, guidance and procedures.

If you have minimum 6 years of experience in Human Resource policies and workforce management procedures and enjoy working in an international, fast-paced environment, this post is for you.

GENERAL BACKGROUND:

SHAPE, the Supreme Headquarters Allied Powers Europe, is the Headquarters of Allied Command Operations (ACO), one of the two major military commands of the North Atlantic Treaty Organisation (NATO). ACO safeguards an area extending from the northern tip of Norway to the eastern border of Turkey. This equates to nearly two million square kilometres of land, more than three million square kilometres of sea, and a population of about 320 million people.

POST DESCRIPTION:

Location:Casteau/Mons, 60 Km south of Brussels (Belgium)

Division:J1

POST CONTEXT/POST SUMMARY

Supreme Headquarters Allied Powers Europe (SHAPE) provides an integrated Strategic Effects framework, employing a multi-domain and multi-region focus to create a 360-degree approach, with the flexibility to enable, upon direction, a seamless transition from Baseline Activities and Current Operations (BACO) up to the Maximum Level of Effort (MLE). SHAPE supports SACEUR in fulfilling his terms of reference, as directed by the North Atlantic Council.

The Strategic Enablement (STREN) Directorate is responsible for directing, monitoring and co-ordinating the implementation of Integrated Resource Management (IRM) activities and staff functions at all levels of command across Allied Command Operations (ACO).

The J1 Division is responsible for ensuring capable workforce and personnel directives and management across Allied Command Operations (ACO).

Cell Chief ACO Policy and Plans is responsible for developing and promulgating workforce, organisational and military-civilian personnel policy, guidance and procedures.

PRINCIPAL DUTIES

The incumbent’s duties are:

Committee Participation:

• Defined Contribution Pension Scheme Management Board - Member/Representative
• NDMAA NIC Classification Board - Member/Representative
• Military Budget Committee - Contributor
• Advisory Panel on Administration - Member/Representative
• NATO Defence Workforce Committee - Contributor
• NATO Joint Consultative Board - Member/Representative

SPECIAL REQUIREMENTS AND ADDITIONAL DUTIES

The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.

The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TOY assignments, both within and without NATO boundaries up to 30 days.

The work is normally performed in a Normal NATO office working environment.

Normal Working Conditions apply.

The risk of injury is categorised as: No Risk

ESSENTIAL QUALIFICATIONS

b. Education/Training

University Degree in human resources management, business administration, law, social sciences, or related field, public administration or related discipline and 6 years post related experience, or Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 6 years post related and 2 years function related experience.

c. Language

English - SLP 4343 - (Listening, Speaking, Reading and Writing)

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

e. NATO Occupational Codes

50413F - Human Resources management

50413P - Personnel management

DESIRABLE QUALIFICATIONS

a. Professional Experience

b. Education/Training

University degree in Resource Management or Human Resources.

c. Language

English - SLP 4444 - (Listening, Speaking, Reading and Writing)

ATTRIBUTES/COMPETENCIES

a. Personal Attributes

Must possess excellent interpersonal and communication skills, poise and tact. When dealing with outside agencies and, in particular, when dealing with personnel matters of a personal nature, the incumbent will need to possess considerable tact and persuasion as well as understanding of cultural differences. Requires little to no supervision and must use initiative to propose solutions for unexpected problems and determine which issues should be referred to either the Branch Chief, J1 or Chief of Staff for resolution. Exercises judgment in determining proper courses of action and perceives the impact and implications on other parts of the organisation. Must be able to multitask and provide effective leadership and guidance to the subordinate staff which includes both military and civilian personnel. Must be able to rapidly adapt to changing environments, tasks, responsibilities, or people. Must possess good health, be stress tolerant and have the ability to work long hours when required.

b. Professional Contacts

As required provides ad-hoc advice to the SHAPE and ACO Command Groups on a wide range of both military and personnel policy issues.

In performing of his duties, the incumbent will coordinate, as necessary, with the SHAPE Legal Advisor, ACO Financial Controller, the Human Resource policy staffs of the IMS and IS, ACT, ACO Workforce staff, Joint Force Command J1s, ACO Component Command J1s and Civilian Human Resource Managers as well as staff of other SHAPE divisions.

c. Contribution To Objectives

This post reports to OSC RHXX 0010 - Assistant Chief of Staff (J1) - OF-6

d. Supervisory Responsibilities

There are first line reporting responsibilities for the following numbers of staff: 2× A2/G15

REMARKS:

Given the COVID19 situation the selection process for this post will proceed in phases at dates to be fixed according to the evolution of current limitations. On-line testing might be considered. The selection activities are expected to take place on the 29th and the 30th of November 2021.

Duration of contract: Serving staff members will be offered a contract according to the NATO Civilian Personnel Regulations (NCPR). Newly recruited staff will be offered a definite duration contract of three years normally followed by an indefinite duration contract.

HOW TO APPLY FOR A NATO CIVILIAN POST AT SHAPE:

Applications are to be submitted using NATO Talent Acquisition Platform (NTAP) ( https://nato.taleo.net/careersection/2/jobsearch.ftl?lang-en ). Applications submitted by other means (e.g. mail, e-mail, fax, etc) are not accepted.

NTAP allows adding attachments. A copy of the qualification/certificate covering the highest level of education required by the job description must be provided as an attachment .

Essential information must be included in the application form. Particular attention should be given to Education and Experience section of the application form. Each question should be answered completely. Expressions such as “please see attached CV, please see annex / enclosed document” or invitations to follow links to personal webpages are not acceptable and will be disregarded. All answers should be in English (preferably) or in French.

Shortlisted candidates will be requested to provide original documentary evidence and a set of copies supporting statements in their applications.

Current and past civilians working for NATO or any Coordinated Organization, shall indicate their last grade and step held (next to job title), and specify the name of employing NATO body or Coordinated Organization.

Remarks:

A) Only nationals from the 30 NATO member states can apply for vacancies at SHAPE.

B) Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgement please make sure the submission process is completed, or, re-submit the application .

C) Qualified redundant staff of the same grade and interested in this post should inform this office, via their CHRM/Personnel Office by not later than vacancy’s closing date.

D) Candidates’ individual telephone, e-mail or telefax enquiries cannot be dealt with . All candidates will be informed about the outcome of their application.