HR Coordinator

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Vacancy Notice 2021-24

Open to Internal and External Candidates

Position Title : HR Coordinator

Duty Station : Regional Office Brussels, Belgium

Classification : G-5

Type of Appointment : One Year Fixed Term contract, with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 12 August 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as

the leading UN agency in the field of migration, works closely with governmental,

intergovernmental and non-governmental partners. IOM is dedicated to promoting

humane and orderly migration for the benefit of all. It does so by providing services

and advice to governments and migrants.

Context:

Under the direct supervision of the Regional Resources Management Officer (RRMO), the

incumbent will be responsible for the organization, implementation and follow-up of the

activities related to human resources management and recruitment activities for the IOM

Country Office (CO) and Regional Office (RO) in Brussels.

Core Functions / Responsibilities:

• Coordinate and administer the recruitment and selection of international and local

staff of CO and RO Brussels: including establishment of Post Descriptions,

announcing vacancies, drafting interview protocols, candidate interviews, reference

checks and management of the applications mailbox, coordinating with interview

panels and Recruitment unit as appropriate.

• Maintain personnel files for Officials and Field employees at location as assigned,

ensuring that all documentation is complete; monitor the contractual status of field

employees; monitor within grade increment schedule and ensure the timely

preparation and issuance of contract renewals contracts, personnel action forms and

separation clearances; obtain verification of terms of appointment and availability of

funds.

• Ensure adherence to IOM’s human resource and personnel policies, manuals, rules,

regulations and guidelines and circulars are adhered to, filed and circulated to staff as

appropriate.

• Provide advice to staff members on Rules and Regulations when required. Refer

sensitive questions/queries to supervisor as appropriate.

• Maintain and administer the Organizational Management in PRISM (OM) by creating

and updating the organizational structure of CO and RO in Brussels including

monthly uploads of cost distribution.

• Streamline and improve the recruitment and selection tools and techniques in

coordination with the RRMO and HoUs including composition of the selection panel,

keeping the balance gender/ competences background, creating Teams channel to

securely share files with candidates and to facilitate shortlisting

• Identify and highlight to supervisor the need for improvements/adjustments in HR

processes in the functional area.

• Coordinate HR actions with Head of Units of RO and CO Brussels, CoM, RD, central

units of MAC/PAC, RO and HQ as and when appropriate.

• Backstop other HR functions as and when required.

• Perform other related tasks as required.

Required Qualifications and Experience

Education

• University degree in Law, Public Administration, Human Resources Management or

a related field from an accredited academic institution, with three years of relevant

professional experience, preferably in similar roles;

or

• Completed High School degree from an accredited academic institution, with five

years of relevant professional experience.

Experience

• Experience in Administration and Human Resources Management;

• Experience in coordination of recruitment processes;

• Familiarity with UN common system or similar systems is an advantage;

• High level of computer literacy. Knowledge of SAP a distinct advantage.

Languages

Fluency in English required. Working knowledge of French or Dutch is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural

differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1:

• Teamwork: develops and promotes effective collaboration within and across units to

achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely

manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and

innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes

responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains

complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding

confirmation.

Appointment will be subject to certification that the candidate is medically fit for

appointment, and verification of residency, visa and authorizations by the concerned

Government, where applicable.

This post is subject to local recruitment. Only persons holding a valid residence and work

permit for Belgium will be eligible for consideration.

How to apply:

Please visit https://eea.iom.int/vn-2021-24-hr-coordinator

Interested candidates are invited to submit their applications – Questionnaire on

Mandatory Requirements, Personal History Form and Cover Letter to

by 12 August 2021 midnight at the latest, referring to

this advertisement. To download Personal History Form please visit:

https://eea.iom.int/sites/default/files/documents/IOM_Personal_History_Form.xls

In order for an application to be considered valid, IOM only accepts applications duly

completed. Only shortlisted candidates will be contacted.

Vertragsdauer: 12 Monate

Bewerbungsfrist: 12.8.2021

Job Types: Full-time, Contract

Salary: From €3,250.00 per month

Benefits:

• Company computer
• Health insurance
• Retirement plan
• Work from home

Schedule:

• Monday to Friday

Supplemental Pay:

• Overtime pay

Work Remotely:

• Temporarily due to COVID-19