Payroll officer

Company information

About Alan Allman Associates :

Founded in 2009, is an ecosystem of consulting firms, which, due to rapid growth, now has more than 2,500 consultants. Alan Allman Associates has offices in France, Canada, Asia and the Benelux.

Each entity is specialized in its own sector or field: digital transformation, cybersecurity, blockchain, risk management, business intelligence, market finance, process management, change management, IT architecture and management, supply chain, procurement, HRIS, marketing and communications and many others!

Description

GOALS / MISSION

The Payroll Officer manages matters relating to personnel administration, salary processing in collaboration with the social secretariat, collect working data, answer questions from employees, ensure rigorous monitoring of social legislation and ensure its proper application in internal procedures, to guarantee a quality service to employees.

FOCUS AREAS / TASKS AND RESPONSIBILITIES

✓ Administrative management of personnel files:

• Gather, process, encode and classify (digital and paper) all data as well as documents used for:

• Register new employees and the dismissals on the Mensura platform
• Proactively inform the employee of the impact of certain events and answer their questions.
• Verify personnel data
• Respond to admin & payroll requests arriving in the HR e-mail box

• Manage the salaries and the database of the personnel (+/- 80 people - 2 different companies therefore 2 payroll - 1 payroll run per month + 1 advance payment calculation) :
• Calculation of the advance payment: check absences that have an impact on the worker’s net, check negative salary or franchise to be recovered. Update the follow-up file in Excel and encode the amounts in Expert Salary. Generate the payment files and check the receipt of the confirmation from the bank
• Prepare the salaries - impute the changes in the payroll software Expert Salary (Partena) and this at different levels: salaries, new hires, exits, absence (sickness, other absences, ....), voluntary overtime, insurance, company cars, transport, meal vouchers, bonus (13th month, vacation pay, warrants, ..)
• Verify the data (based on the follow-up file in Excel)
• Manage exceptional payrolls in certain cases (outside the closing)
• Manage new employees and outgoing personnel: dimona declaration, encoding in Expert salary, granting of leave entitlement, sending of social documents, etc.
• Sending salary files to the social secretariat - Checking the calculated salaries - validation
• Give the payment order
• Inform employees of any changes that have an impact on their salary (to be done proactively and by answering their questions)
• Update annually the employees’ leave entitlement - manage the module for encoding ESS vacations
• Place the order for meal tickets
• Manage the annual order of eco-vouchers
• Manage the order of gift vouchers for Saint-Nicolas
• Make the declaration of third party payment in December
• Prepare, in collaboration with the HR Manager, the calendar of holiday recuperation to be communicated before 15/12
• Manage salary increases and bonus at the beginning of the year
• Follow-up on the cafeteria plan

• Enroll on the KBC platform
• Encode the exit + basic information to be given to the outgoing staff
• Register the changes on the KBC platform
• Update annually the salaries on the KBC platform
• Update annually the amounts of the insurance codes in Expert Salary (Partena)
• Reconcile the insurer’s amounts with the amounts in the payroll (once a year)
• Quarterly ONSS declaration to be made to Partena
• "Insurance Hospitalization":
• Check if the affiliation and/or disaffiliation has been done by the Office Manager
• Update annually the indexed amounts of the insurance codes in Expert Salary (Partena)
• Reconciliation of the insurer’s amounts with the amounts in the payroll (once a year)

• (Work accident insurance)
• Communicate the claim to the insurance company
• Register the absence in Expert Salary (Partena)
• Follow the file until it is closed
• Inform the employee
• Report to the prevention consultant

Requirements

• We require a minimum of 5 years of experience in payroll
• You are fluent in one of the languages, French or Dutch, and have a professional knowledge of the other language (English is a plus)
• You hold a degree in HR personnel management or have equivalent experience As an ideal candidate
• You are autonomous and able to handle stress with ease
• You also possess a keen eye for detail and have a passion for working with numbers
• Knowledge of Partena’s Expert Salary payroll software is a plus.