Personal Assistant - Competition Department

Allen & Overy is a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned our reputation as a firm that leads the industry and opens up new possibilities in law. Our lawyers are leaders in their field – and the same goes for our support teams. Ambitious, driven and open to fresh perspectives, we find new ways to deliver our services and maintain our reputation for excellence, in all that we do.

The nature of law is changing and with that change brings unique opportunities. We are defined by our consistent commitment to creating a collaborative and supportive working culture and investing in your progress. We’re committed to supporting a culture that drives diversity and inclusion. Every day, we’re working hard to create an environment where you feel you can bring your authentic self to work. To be comfortable and confident to be who you are in the workplace. To feel like you belong. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional ambitions. Joining our global team, you’ll discover what collaborating on a global scale really looks like; you’ll learn how to help drive change; and you’ll be at the heart of an organisation that’s defining the future of law. If you’re ready to find a place to thrive: It’s Time.

Role purpose

We are looking for a full-time personal assistant (37.5 hours/week) for our Brussels office. As a personal assistant, you provide vital support to several lawyers, allowing them to focus on their legal work. PA support is becoming an increasingly sophisticated, varied and demanding job, requiring an intensive use of technology and a wide range of creative, administrative, organisational and technical skills. You will be expected to deal with a variety of tasks efficiently and independently. As the flow of a corporate deal can be capricious, agility and flexibility are key for lawyers and PAs alike.

Role and responsibilities

You are the lawyers’ first port of call for a wide variety of queries and requests, and as such, your role involves a multitude of tasks:

• Managing the lawyers’ calendars, mailboxes and contacts in a proactive manner. This includes scheduling appointments and conference calls, booking meeting rooms and restaurants, and liaising with our dedicated agent for travel and hotel reservations;
• Managing incoming mail and telephone calls;
• Preparing, processing and virtual filing correspondence, legal documents and reports (Word, Excel);
• Creating high-impact presentations for meetings and seminars (PowerPoint);
• Liaising with our marketing department for the organisation of client events and the preparation of mailings;
• Preparing and submitting the lawyers’ expense notes, processing incoming invoices and liaising with our accounting department as well as reviewing the lawyers’ time entries in preparation of billing.

Who we are looking for

• You have an excellent command of Englishand a good command of French and/or Dutch (both written and verbal);
• You are flexible and able to build relationships with various stakeholders;
• You are accurate and resilient;
• You are dynamic and willing to take initiative;
• You have very good organisational skills.

Rewards & Benefits

We believe our positive, team-oriented culture sets us apart. You will be embraced by a diverse, open-minded, talented, multicultural team challenging you to bring out the best version of yourself. The focus will be on your personal and professional development.

In addition, we offer a highly competitive remuneration package in line with your qualifications and experience (including luncheon vouchers, an employee assistance programme (EAP), in-house self-service restaurant, free public transportation, an insurance package, extra-legal holidays, sports facilities etc.).

Application window

Please upload your CV and cover letter by clicking ’apply for job’. We look forward to receiving your application!