ADMINISTRATIVE & HR OFFICER

仕事内容

Young Water Solutions is a youthful, dynamic and vibrant international non for profit organization based in Brussels and created in 2015 that empowers young people in low and middle-income countries to lead the solution to water issues in their communities, through the provision of technical and financial support. Since 2017 it runs a number of activities in the ‘’water entrepreneurial pipeline’’ (ideation, incubation, acceleration), among which outstands its flagship program, the Young Water Fellowship, that offers training, coaching and seed funding to young entrepreneurs to support them in turning their ideas to solve local water, sanitation or hygiene issues into social enterprises. In the past 5 years, Young Water Solutions has supported 100+ young entrepreneurs from 31 countries, who have benefited over 200,000 people with better access to water and sanitation.

Young Water Solutions is in a growth phase with significant potential for expanding its activities in the years to come. Having a team of one Director General and 3 programme managers with sometimes additional trainees, the team has until now managed by itself all admin tasks mostly setting up ad hoc procedures and practices which are time consuming and difficult to transfer. Now, we are looking for the first time to ngage an Administrative and HR Officer to support us with daily admin and HR issues in the organization as part of a dynamic team to help improve our effectiveness and efficiency towards delivering our mission.

Job description

You will be the Administrative & HR Officer and will report to YWS’ Director General directly.

Your main responsibilities include:

• Enhance and run the administrative management system of the organization;
• Manage the payments (including payroll) and accountancy booking, supervised quarterly by a senior accountant;
• Provide advice and prepare documents (for decision of the Director General and/or the Board) on administrative and financial procedures in compliance with Belgian policies and labor law;
• Support the Director General on daily administrative and HR issues (such as holidays tracking, contracts, etc.)
• Ensure cashflow monitoring and management
• Prepare and carry out publications including those legally required (such as annual accounts publication, donation certificates)
• Maintaining filing system (mainly electronic but hard copy, where necessary) of all project documentations
• Support the programme managers with specific administrative and financial tasks linked to the programmes and projects such as preparing (from an administrative point of view) contracts with local partners/entrepreneurs, budget for audit, sporadic support of events’ logistics, budget reporting, etc.
• Any other ad hoc administrative and HR tasks requested by the Director General to support the team and activities.

What we are looking for:

• You have a degree in accountancy, office administration, secretary, business administration or related field;
• You have at least 3 years of experience in similar positions, are familiar with the tasks mentioned above and feel ready to support the enhancement of our organisation’s administrative and HR system(s).
• You speak and write English and French proficiently, as both languages are used in the organization and its contracts and documents.
• You feel comfortable working in a non-profit organization with a small team, and feel excited about contributing to our organisations mission by managing and improving its administrative and HR systems.
• You are keen to contribute to YWS’ mission and vision
• You are self-motivated, outcome-oriented and a team player. You have a proactive, flexible, hands-on personality that pays attention to detail and has a diligent work approach and method. You are able to work autonomously, set own priorities and deliver within agreed timescales. You have the willingness to take increasing responsibilities.

Time assignment, benefits and location

An unlimited contract is offered for 50% full-time equivalent (19 hours a week), starting in June 2022 (date to be agreed). There will be a probation period of six weeks. Gross salary and tax conditions can be shared upon request.

Note: the time allocation (50%) and unlimited duration of the contract depend on this position being accepted as part of the Maribel Fund (to be confirmed in May). In the case this benefit is not granted, there may be a change in the time allocation or duration.

The job is based in Brussels (working rights in the EU or Belgium are a must), and involves partial work from home (2 to 3 days a week). Benefits are offered, including meal vouchers, 13th salary, work flexibility, among others.

To apply, submit your CV and motivation letter in English to antonella@youngwatersolutions.org cc joachim@youngwatersolutions.org.

Given that the job is to start in June, applications are received until May 22nd. Some interviews may take place earlier as applications with a desirable profile are received, so we encourage interested professionals to apply as soon as possible.