Executive Assistant

仕事内容

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

Executive Assistant:

• Schedule meetings through Outlook, secure call-in numbers, prepare meeting agendas and manage attendance registration and logistics. Maintain a clear and concise calendar for each VP you support
• Provide administrative support for day-to-day operations as well as individual projects
• Assist with conference room scheduling across the office
• Act as a liaison, problem solver, and facilitator as the first contact for each VP and their respective teams when required
• Arrange domestic and international travel, complete travel expense reports, and manage logistics of travel-related activities
• Budget management: Helping to coordinate the team budgets and forecasts and tracking spend against budget forecasts throughout the year
• Expense management: Handle expense reports and reconciliation on behalf of the VPs
• Assist HR with candidate interview schedules and recruitment process on behalf of VPs
• Document maintenance: Maintain communications process documentation, distribution lists, asset library and message archives
• Manage agreements, contracts and invoicing with outside consultants and contracts, establish PO’s and work agreements
• Meetings and Events support: Participate in the planning and execution of department meetings and employee engagement events including assistance with meeting agenda and presentation, securing offsite meeting venue and arranging team activity and catering
  
  

 Reporting and Project Work

• Participate as needed projects to solve complex problems regarding project, department or division-related work. Analyse problems, determine approach, compile and analyse data, and prepare reports/recommendations.
• Support on ad-hoc reporting and presentation preparation for activities such as senior manager meetings etc
• Manage the budget and monthly / quarterly invoicing process on behalf of the Commercial Law Teams. Engage with key external and internal stakeholders as required in the process
  
  

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Qualifications

• Degree, Diploma or equivalent professional experience
• Advanced administrative/project management skills executing experience supporting senior level management
• Ability to use a range of systems and tools including advanced experience with Microsoft Office (Outlook, Teams, Word, PowerPoint, Excel, Visio, budgeting tools as well as Ariba for raising invoices/purchase orders and Concur for expense management
• Positive can-do personality and ability to see the big picture
• Ability to partner and work cooperatively with all levels including Executive Leadership and Senior Management
• Highly organised, detail-oriented self-starter who is resourceful and can think outside the box
• Strong organisational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision
• Ability to meet tight deadlines and coordinate stakeholders to meet quarterly reporting requirements
• Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate - fluency in English is essential
  
  

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.