General Ledger and Asset Management - Administrator

仕事内容

Description:

Under the direction of the Principal Administrator (Accounting Operations Manager)/Head of Accounting Services, the incumbent will perform duties such as the following:

• Transformation and continuous improvement
• Oversee and coordinate all of the Agency’s GL activities (including the detailed accounting of fixed /intangible assets, assets under construction and inventories) in accordance with NATO Accounting Framework - adapted International Public Sector Accounting Standards (IPSAS) - and NCI Agency Accounting policies;
• Implement structured risk management throughout GL operations;
• Formulate and implement NCIA accounting policy and provide guidance as needed; rive forward improvements of the GL process to include related sub-ledger processes.
• Delivery
• Produce detailed Standard Operating Procedures (SOPs) and other documentation, as needed, for periodic closure activities, of the GL module within the financial system
• Ensure timely closure of the general ledger (and related subledgers);
• As assigned, prepare the Agency’s Annual (and Interim) Financial Statements for review and comments by senior management, and prepare responses to IBAN (External Auditor) enquiries on the Financial Statements;
• Prepare detailed reports and periodic reconciliations/account analysis for all GL transactions that are posted and accounted for within the applicable finance systems, and ensure these reports aggregate into the trial balances;
• Day-to-day management of the GL process, and the handling of all journals/accounting entries at GL level within the applicable running finance system(s);
• Ensure the processing of all journals and general ledger transactions in accordance with the NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions;
• Maintain proper accounting records, such as correct entries in the GL, and supporting files for GL transactions/journals;
• Ensure timely preparation of the trial balances required for preparation of financial statements and/or other financial reports;
• Duties & Role:
• Approve and post all GL transactions/journals and ensure these are in line with applicable accounting policies;
• Reconcile the GL with the related sub-ledgers on a recurring and regular basis (e.g. Accounts Payable, Accounts Receivable, Cash Management, Inventory/Asset module etc.);
• Lead and develop the GL team and carry out staff performance management.
• Cooperation - Liaise with other parts of the Agency and/or external stakeholders to resolve any problems with the processing of accounting entries at the GL level;
• Support audit reviews as needed;
• Contribute to general business improvement initiatives in the Finance Directorate;
• Represent, as required, the Finance Directorate at Agency or external meetings/working groups etc.
• Deputize for the Principal Administrator (Accounting Operations Manager)/Head of Accounting Services, if required;
• Perform other duties as may be required.

Requirements:

• Required Security Clearance: NATO Secret
• A minimum requirement of a Bachelor’s degree at a nationally recognised/certified University in a related discipline (Finance) and 3 years post-related experience.
• Or exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate’s particular abilities or experience that is/are of interest to NCI Agency, that is, at least 10 years extensive and progressive expertise in duties related to the function of the post: .
• 3 years of current finance/accounting staff management experience;
• Ability to develop and maintain financial data and contribute to financial statement preparation; .
• In depth knowledge with a minimum of 3 years extensive experience of managing general ledger transactions within Oracle EBS suite;
• Extensive experience with Property Plant and Equipment, intangible assets and Asset under Construction transactions/data/registers within Oracle EBS suite;
• Practical experience in preparing annual financial statements of an international corporation or international public sector organisation; .
• Knowledge of IPSAS or IFRS or IAS; .
• Managing/supervising a Finance General Ledger/ Accounting team/staff.
• Desirable Experience and Education:
• Experience in finance shared services;
• Working in the public sector;
• Knowledge of NATO Financial Regulations;
• Use of Oracle EBS modules R12;
• Accounting certification;
• Working with a Oracle EBS compatible GL reporting tool (e.g. GL Wand, Crystal reports etc);
• Prior experience of working in an international environment comprising both military and civilian staff;
• Knowledge of NATO responsibilities and organization, including ACO and ACT.

Job Types: Full-time, Fixed term contract

Schedule:

• Day shift
• Shift work

Application Question(s):

• "Which active security clearance you are holding currently?"

Education:

• Bachelor’s (Required)

Experience:

• General ledger accounting: 3 years (Required)

Work Remotely:

• No