Human Resources Assistant (open to all)

The jobholder manages and administers recruitment for the Tri-Mission’s American Family Member Employment Program. In addition, the jobholder is responsible for administering local staff recruitment for all Facilities Management, Warehouse, and Chauffeur positions, and coordinates and manages the Local Internship Program. Works directly with a variety of individuals and offices (Human Resource Officers, Community Liaison Office, hiring managers, Post Employment Committee members, Universities, etc.) to ensure positions are filled in accordance with established recruitment regulations, policies, guidelines.

EXPERIENCE: At least three years of progressively responsible experience in the field of Human Resources office with a broad exposure to recruitment and hiring, or training, or local labor law.

JOB KNOWLEDGE: Knowledge of principles and procedures for personnel recruitment, selection, performance management, training, compensation and benefits, and personnel information systems. Knowledge of the local employment laws and customs as it pertains to social security and employment regulations for LE Staff. Advance knowledge of principles and processes for providing customer service in a fast paced work environment. This includes meeting quality standards for services and evaluation of customer satisfaction. Advance knowledge of computer hardware and software, including spreadsheets software.

Two years of full-time college or university studies.

LANGUAGE: Fluency in English. Good working knowledge of French and Dutch. This may be tested.

SKILLS AND ABILITIES: Must have excellent organizational skills and attention to detail. Should have a personality which inspires confidence in customers and permits maintenance of effective working relationships with supervisors and agency heads. Good working knowledge of MS Microsoft Word, Excel and Power point programs. Must understand the ability to utilize tact and diplomacy in person-to-person contact with host government officials and other external contacts/vendors throughout the area of responsibility. Must have good interviewing skills. Ability to effectively communicate in written and oral form as appropriate. Excellent interpersonal skills and ability to work with a team.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants under consideration will be required to pass medical and security certifications. All candidates must be able to obtain and hold a Sensitive But Unclassified (SBU) certification.

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include extra-legal benefits: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, etc.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

All applicants must create an ERA profile and submit their complete application through ERA for each vacancy of their interest.

A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.

For more information on how to apply visit the Mission internet site.

NOTE:Resume and cover letter are not required documents and will not be considered in the recruitment process. Instead please complete your Electronic Recruitment Application profile thoroughly to capture all information you would like for the recruiters to consider.

All Applicants:

• 
  Residency and/or Work Permit

• 
  College/University transcripts

• 
  Secondary school diploma (a copy recognized by Belgian/U.S. authorities*)

• 
  Language Scores (if available)

• 
  Clarification:

If you have a diploma of one of the following countries, your diploma is automatically recognized:

• Belgium
• Netherlands
• Luxembourg
• International diplomas awarded by the European University Institute Firenze
• USA

In case you have a foreign diploma of a country not on the list above, you need a professional recognition (type: level). For the procedure see Diploma Recognition - Mon Diplome Mydiploma. You can opt for the French procedure (via cfwb) or the Dutch procedure (via naric). Should you have questions regarding the recognition procedure, please contact cfwb or Naric directly (www.equivalences.cfwb.be or www.naricvlaanderen.be).

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Brussels.