Human Resources Officer

仕事内容

Deadline: 4 January 2022 (23:59 EET and 22:59 CET)

Place of employment: Tallinn, Estonia

Contract duration: 3 years until maximum 31/12/2024

Please check the nationality requirement before applying

You will have the opportunity to join a team of recruiters that support the Agency’s continuous growth by looking for new talent. This entails supporting selection panels as well as attending such processes as full panel member. Throughout your job, you should look for ways how to enhance candidate experience and improve recruitment and selection processes. We strive for competency-based Human Resources Management at eu-LISA and your ideas will contribute to develop and maintain that approach in the recruitment function. The main duties of this role entail the following:

• Organising and coordinating timely recruitment and selection procedures for staff in collaboration with other entities and staff members;
• Planning the recruitment processes and drafting vacancy notices in accordance with the Agency’s priorities and in collaboration with the line managers;
• Facilitating and providing guidance for the work of Selection Committees on best practices and applicable rules, and drafting the minutes of the meetings;
• Filing all documents related to the recruitment processes according to the existing eu-LISA rules and procedures;
• Consolidating the results, updating data, providing overviews, statistics and reports; monitoring trends to support data-driven decision making in the HRU;
• Contributing to the preparation and ensuring timely communication and presentations to the staff on relevant topics, and contributing to the awareness sessions of staff members;
• Contributing to the design and implementation of HR IT tools (e.g. e-recruitment platform), and supporting the Unit in analysing and introducing the latest technological tools to improve the recruitment process;
• Developing an understanding of the business needs in the Agency and contributing proactively in suggesting business solutions (e.g. implementation of Competency Framework etc.), methods and tools in cooperation with the other sectors in HRU;
• Developing further competency based recruitment.

Eligibility criteria

Applicants will be considered eligible for recruitment and selection on the basis of the

following formal criteria which need to be fulfilled by the deadline for applications:

• has level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is three years or more (Only qualifications that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in said EU Member States shall be taken into consideration.)
• Be a national of one of the Member States of the Union, Norway, Iceland, Liechtenstein or Switzerland and enjoys his/her full rights as a citizen.

Selection criteria

Suitability of applicants will be assessed against the following criteria in different steps of the selection procedure:

Professional experience and knowledge

• Professional experience of at least six (6) months in one or more of the duties described above;
• Demonstrated ability to use relevant HR software tools in the area of recruitment and to identify appropriate digital solutions as shown by training and/or professional experience;
• Strong drafting and communication skills in English both orally and in writing, at least at the level C1.

Advantageous attributes

• Training and/or preferably professional experience in competency-based recruitment;
• Familiarity with the legal framework of the recruitment process according to the Staff Regulations of Officials of the European Union and Conditions of Employment of Other Servants of the European Union (CEOS)

Personal qualities

• An excellent team player that encourages collaboration in a multicultural environment;
• Ability to act upon the eu-LISA values and the Agency’s guiding principles (We get the job done - We take ownership - We are all role models - We act together as one);
• A skilled communicator - both verbally in interactions with others as well as in business writing, drafting and reporting;
• Proficient in planning and organising in a structured manner to handle a demanding workload;
• Having inherent respect for rules and procedures and acting on the principles of fairness, objectivity and equal treatment.

The working language of eu-LISA is English. Therefore, the ability to communicate in English is an essential requirement.

Salary

Scale FGIV, Contract Agent. The basic monthly salary is EUR 3.555,98 (grade 13), EUR 4.023,40 (grade 14) or EUR 5.150,62 (grade 16), depending on the work experience and weighted by the correction coefficient (for Estonia 82.3% and paid in EUR). Salaries are exempt from national taxation.

In addition, depending on your personal circumstances, the contract includes a system of allowances and benefits, such as expatriation allowance, household allowance, and dependent-child and education allowances.

The above information is indicative and for information purposes only. It has no legal value and no rights can be derived from it.