Management Assistant

仕事内容

Function

Flexible, communicative and well-organized

As the Office Assistant, you will play an essential role in supporting the HQ members by managing a wide range of administrative tasks and partnering with corporate initiatives to ensure consistency in procedures and processes.

• You oversee the general office operations.
• You conduct all business in a professional manner and with integrity.
• You provide general support to visitors and guests, answer incoming phone calls and direct them to the appropriate person.
• You manage and coordinate the staff calendars and schedules.
• You attend, participate and record meetings.
• You prepare important documents for meetings, memos and new contracts.
• You create presentations and other management-level reports.
• You review and translate internal documents.
• You are responsible for the practical organization and follow-up of events and trips for management and monitor the expense reports.
• You create purchase orders and are responsible for the follow up of invoices in SAP.
  
  

You report to the HR Manager.

Profile

• You have more than 3 years Office Management experience, a Bachelor’s degree is a plus.
• Strong technical knowledge/skills, SAP experience a plus.
• Strong computer skills, including MS Office.
• Strong mathematical and analytical skills.
• Detail-oriented and with the ability to organize a document file system.
• Excellent written/verbal communication skills in Dutch/English or French/English, being trilingual is a plus.
• Ability to communicate professionally.
• Excellent time management skills and ability to multitask and prioritize work.
• Strong organizational and planning skills.
• Knowledge of accounting, data, and administrative management practices and procedures is a plus.
  
  

Offer

• A varied job where no day is the same.
• The opportunity to be part of a global leader that actively stimulates personal growth and career building.
• You become part of a financially stable, long-term prospering organization.
• A competitive compensation and benefits package aligned with your level of experience.