Office Manager

仕事内容

Mission

Your mission is to ensure the smooth running of the office on a daily basis, to manage administrative tasks, to create and implement procedures related to administrative matters and to help the leadership in the management of human resources, to assist them in their tasks, and to participate in the evolution and growth of the team.

Goals

As a member of the WebstanZ team, you will work in a committed Drupal agency with a passion for quality web design. Our services include web consulting and development, as well as hosting and maintenance. We are experts in the fields of web design, user experience and ambitious websites.

What you do

As an office Manager and HR (m/f) you will be :

• Responsible for the day-to-day administrative operations of the agency in interaction with different contacts: Payroll Service Provider, clients, partners, suppliers, team, accounting, public administrations, etc.
• Responsible for specific HR administrative follow-up (payrolls, PFI, Sesam, holidays tracking, travel, onem, forem, organisation of meetings, events...)
• Responsible for the management and organisation of all paper and electronic files: archives, classification, mail.
• Responsible for the implementation and maintenance of the documentation of office administrative procedures/systems
• Responsible for the 1st phase of recruitment: screening of candidates and reporting to management, organisation of meetings and support to the management for the follow-up of further meetings.
• Contact point for monitoring the progress of team members and action points between team scan/360

What you bring

• You know the standard systems and methods used in the workplace and can implement them. You have a working knowledge of work routines.
• You deliver well-defined tasks and assist others in your own environment.
• You work independently according to methods, rules and standards that have been established with/for you. You work effectively with supervision - guidance.
• You interact and communicate effectively and with courtesy. You collect and share information clearly. You are able to explain an activity or event for a future decision.
• You propose the most appropriate solution from a selection of learned solutions.
• You take short-term initiatives (with effects up to 2 months) regarding activities you have been trained to do.
• You suggest changes to basic procedures by observing your own area of activity. You implement process improvements in your direct environment.
• You support others in achieving their goals. You give advice informally, help less experienced or new colleagues to find their way and give them support.
• You participate as a member of a project team. You provide information in a structured way about your own activities/tasks.

On top of that, you are highly organised and structured, dynamic and able to adapt to changes, motivated to take on ambitious challenges and bring your own personal touch. You have a keen eye for business and are pragmatic, you know the digital world and you speak English.

To conclude, your daily job is to come to work, smile, say hello, participate in the daily scrum meeting (a solid breakfast beforehand is always a good idea) and then, take note of your tasks (mails, tickets,...) and do your magic.