Project Administrator

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Your journey with us

As a Project administrator you will play a key role in the daily organization and business support to our clients and client teams. Every day, your work will make an impact that matters while you thrive in a dynamic culture of inclusion, collaboration and high performance. You will have varied responsibilities, among which:

Billing & related tasks:

• Provide assistance with the preparation of billing details;
• Keep track of budgets and billing arrangements;
• Communicate with different stakeholders (clients, internal client teams, internal billing teams…) to accurately and correctly prepare invoices;
• Coordination of purchase order request and invoice issuance
• Ongoing management of project financials ensuring weekly/monthly spend to budget is monitored, controlled and communicated to project team
• Monitoring of client engagement risk, obtaining PO and SOW documents, following up on quality and control requirements

Other Project Management responsibilities:

• Provide assistance with project based work; be able to work independently in support of a project team;
• Provide assistance with administrative duties such as handling incoming and outgoing e-mail, document filing on internal and external databases;
• Updating and monitoring of case management system for reporting and reviewing purposes;
• Monitoring and follow up of ongoing global projects with internal team and member firms/offices;
• Maintenance of keeping up to date of live global materials/references;
• Assistance with client / project allocation discussions as well monitoring of team involvement and chargeability considerations;
• (Global / local) coordination of compliance authorization lists and submitting/tracking of client approval for out-of-scope requests;
• Planning of team availabilities and agenda’s for key client project deliverables;
• Prepare and present report to management results;
• Organization of team brainstorm activities / coordinate recurring status meetings ;
• Client escalation management, define KPIs to objectively measure ongoing status of projects;
• Assist with the planning and development of industry related training materials and sessions;
• Monitoring client and industry related internal updates in terms of newsflashes, events and (e-) learnings;
• Preparation and coordination of client related (quarterly / annual) business review material and content.

Let’s talk about you

• You have obtained a Bachelor degree Office Management or similar;
• A relevant working experience (2 to 3 years) is an asset;
• An excellent knowledge of English and Dutch/French is a necessity, both written and spoken;
• You have a very good knowledge of MS office applications (Word, Excel, Outlook, etc.);
• You have an eye for detail, you quickly spot inconsistencies/errors and you provide suggestions for improvement;
• Ability spot efficiencies in processes and work and build out new processes
• You demonstrate analytical skills both in terms of logical reasoning and analyzing numerical data. You are very accurate, proactive and communicative;
• You are a great team player but know how to work independently;
• You have good organizational skills and a strong sense of responsibility;
• You are flexible in changing circumstances and you are resistant to stress.

#LI-CS1

Deloitte Tax and Legal lies at the crossroads of tax, law, business and innovation, so it is subject to constant change. We get that. Unlike others, our young and dynamic team of tax and legal specialists thrive on this complexity and see the opportunities. It’s what keeps us sharp. We help our clients connect for impact by anticipating change, unlocking the full potential of their people, extracting strategic insights from data, and creating new value through digital technologies.

Global Employer Services (GES)team is fully aware today’s digital revolution is rapidly rewriting the environment for employers and their global workforces. The need for mobility is greater than ever. We help our clients achieve control, gain perspective, and lead with confidence through this period of uncertainty and technological change. Our professionals focus on providing personal tax, compensation & benefits and international assignment/HR services to our clients. We assist our clients to streamline their HR, Mobility and Rewards programs, while managing tax effectiveness, compliance and employment costs, both in a global and domestic context.

Who is Deloitte? World-leading professional services firm, we offer value added services in audit & assurance, risk advisory, accounting, tax & legal, consulting and financial advisory.
+5000 dedicated professionals, active in +10 offices throughout the country, take great pride in supporting our clients with multidisciplinary expertise, industry knowledge, and innovative solutions. We offer services to a wide variety of clients, from national and international companies, small, fast-growing and large organizations to public institutions and governmental authorities.

Why Deloitte?

Be the true you! We foster diversity and inclusion and encourage you to bring your authentic self to work. Explore, question and collaborate while building a career that inspires and energises you.

Never stop growing! Diversity of thought makes us stronger. At Deloitte, we tailor a personalized learning experience, offering you the opportunity to grow at your own pace and achieve maximum impact.

We practice what we preach!As a Purpose-led organisation, at the heart of everything we do is a set of timeless principles and unifying values.

Life looks different for each of us, so we created a varied benefits package that you can tap into:

• My Benefits My Choice, a flexible rewards plan tailored to your lifestyle and priorities
• Sustainable transport options offered by Mobility@Deloitte
• Flexible work arrangements for all and initiatives supported by Parents@Deloitte
• Wellbeing tips and activities powered by Energise@Deloitte
• Topped off with other health benefits and insurance opportunities

Join us to make an impact together! Apply now!