Rover Administrative Clerk (open to all)

EXPERIENCE: Minimum one year of experience in an administrative office.

JOB KNOWLEDGE: Should have knowledge of Microsoft Word and Excel (ideally also Powerpoint, Publisher, and OneNote), Adobe PDF, typing, general office equipment. Ability to become quickly knowledgeable about the Tri-Mission’s organizational structure, functions and agencies. Must be able to quickly become familiar with U.S Department of State software and applications. Good working knowledge of office management and internal procedures.

Secondary School Diploma required.

LANGUAGE: Fluency in English; fluency in French or Dutch This may be tested.

SKILLS AND ABILITIES: Very good computer skills, especially in Microsoft Office suite. Good typing skills. Outstanding customer service skills. Considerable tact, diplomacy, and strong communication skills essential, tact and diplomacy, common sense and good judgment. Good administrative and organizational skills. Must be able to work independently and in group. Good data entry skills. Must have good numerical skills and be able to manipulate numbers with accuracy.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants under consideration will be required to pass medical and security certifications.

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

All candidates must be able to obtain and hold a Sensitive But Unclassified (SBU) certification.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• 
  Residency and/or Work Permit

• 
  Secondary school diploma (a copy recognized by Belgian/U.S. authorities*)

• 
  Language Scores (if available)

• 
  Clarification:

If you have a diploma of one of the following countries, your diploma is automatically recognized:

• Belgium
• Netherlands
• Luxembourg
• International diplomas awarded by the European University Institute Firenze
• USA

In case you have a foreign diploma of a country not on the list above, to receive a conditional offer, you will need a professional recognition (type: specific). The applicant must be able to provide the Belgian equivalency diploma within 90-days, or 120-days for a masters, after receiving and accepting the conditional offer of employment, or the offer will be withdrawn. For the procedure see Diploma Recognition - Mon Diplome Mydiploma. You can opt for the French procedure (via cfwb) or the Dutch procedure (via naric). Should you have questions regarding the recognition procedure, please contact cfwb or Naric directly (www.equivalences.cfwb.be or www.naricvlaanderen.be).

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Brussels.