Administration Officer

We are looking for a Administration Officer to join our People & Business Organization department based in Louvain-la-Neuve.

Who we are

N-SIDE is a deeptech company that empowers organizations in the life sciences and energy sectors to make better decisions and optimize the use of critical resources.

We’re doing so by combining deep industry expertise with applied mathematics and artificial intelligence into easy to use and cutting-edge software that transforms uncertainty and complexity into deterministic outcomes.

In Life Sciences, we streamline the clinical supply of pharmaceutical and biotech companies by accelerating clinical plans, mitigating risks and curbing drug waste.

In Energy, we accelerate the transition towards renewables and electrification by enabling leading grids and market players in making better, faster and safer decisions.

As a Administration Officer, you play a key role in supporting the People & Business Organization department to support the business growth. This adventure includes a wide range of activities that will allow you to get to know all functions in the organization that support our business (such as HR, Finance, Legal, …).

What you’ll do

• Take care of Office Management (office supplies, mail, access & visitor management, catering, …)
• Provide support to the CEO in the organization of Board of Directors meetings & General Assembly meetings.
• Ensure compliant management of shareholders paperwork
• Support the Business by taking care of administrative requests from our clients (questionnaires, translations, certificates requested, …)
• Provide administrative support to our international expansion plan (office opening)
• Help with the organization of internal events
• Support the People team by organizing job interviews and take care of the signature process of contracts, NDAs, … of employees
• Manage our insurance portfolio and provide administrative support on claims
• Support our Workplace manager to train our employees on Health & Safety best practices

About you

• You hold a bachelor or master degree
• Young graduates are welcome; as we will make you grow on the job
• Strong organizational skills are a key asset
• You’re not afraid to tackle administrative challenges
• You have self leadership: you are a real team player, creative, with a sense of responsibility and initiative.
• You are open-minded and you like to work in an international environment.
• You dare to ask questions when you don’t know. You seek to understand and you have a “whatever it takes” attitude.
• You are fully proficient in English and French

Start Date: 01/10/2023

Our offer

At N-SIDE, we develop leaders. You’ll be part of a small but fun family who understands that you are building your career and we will help you to develop a state-of-the-art skill set! We are committed to supporting you and making you grow in whatever direction you choose. We will empower you to take your career in your own hands.

We value a diversity of experiences. What’s important for us is that you grow and learn, because we care about you, which is N-SIDE’s hallmark. You’ll learn among our incredibly smart, collaborative and hardworking N-SIDEr’s.

You will join an innovative, dynamic and multicultural company certified as one of the Best Workplaces in Belgium, Great Place to Work 2022 and B Corporation. We will offer you an important and diverse role in our quickly expanding department. You will be part of a fun and flexible work environment in which creativity, freedom and initiative are rewarded.

N-SIDE offers a great compensation package, which includes a company car and full range of benefits which can be personalised thanks to our Flex Income Plan.

You will be part of a fun and flexible work environment in which creativity, freedom and initiative are rewarded. Mentoring, career development opportunities and performance bonuses are all part of keeping our team happy.

At N-SIDE we value diversity. All candidates will be treated equally without regard to race, color, religion, sex, age, sexual orientation, citizenship, disability, gender identity, marital or family status, veteran status or any other legally protected basis, in accordance with applicable law. N-SIDE will not tolerate discrimination or harassment based on any of these characteristics.

Motivated to join our team and bring N-SIDE to the next level?

We are looking forward to receiving your application!

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We are committed to respecting your privacy and protecting your personal data, including any information which allows to identify you as an individual person. N-SIDE uses the applicant’s personal data in a fair and lawful manner. N-SIDE collects and processes personal data in accordance with the privacy statement available in the privacy policy. Personal information (applicant data) submitted by an applicant will only be used by N-SIDE to ensure an effective recruitment process and will be used recruitment purposes only. Although N-SIDE may be entitled to perform background checks as per applicable GDPR, it does not intend to do so, unless specifically requested to do so and with prior consent of the employee - as trust and transparency are the fundamental values of N-SIDE.