Administration Officer

작업 내용

You might know In The Pocket as Europe’s finest digital product studio. Our team of 150 engineers, designers and strategists develop top-notch products in the best offices in the world. In The Pocket is an environment that’s both functional and inspiring. Conceived to be a place that facilitates our amical and hands-on way of working, the offices boast great views, terraces, places to work, play and to be inspired.

Beyond that, we think it’s crucial that everyone feels cared for at In The Pocket. Our co-workers should feel at home and our suppliers, clients and partners should be welcomed as friends. People spend a lot of their time at work, why should the experience be anything less than great?

As our Administration Officer you could have a huge impact on the atmosphere and culture at In The Pocket. You are responsible for a flawless administration. From managing our car park, to coordinating our facilities, booking travel, assisting with onboarding… You make sure that an In The Pocket employee should never lose sleep over any administrative matter.

If you think you have the professional skills to fulfil our high standards and you have the warmth and care to bring a smile to our colleagues and clients faces, please apply for the position: https://boards.greenhouse.io/inthepocket/jobs/3512507

Responsibilities:

As our administration officer you will:

Guard our fleet/insurances:

• Coordinate all maintenance and purchasing of the company’s fleet
• Schedule repairs and preventative maintenance
• Analyze and manage the costs of fleet and provide management with appropriate reports
• Manage all insurance plans of In The Pocket
• Maintain and update insurance policies by In The Pocket

Onboarding/HR:

• Support our talent and finance team with the arrangements of employees’ fringe benefits and other tasks
• Support a smooth administrative onboarding of new joiners
• Be responsible for everyone’s office journey: from the moment someone enters our office until they say goodbye

Manage our office facilities:

• Facilitate and manage office changes, builds and moves
• Constantly improving our office: implementing new ideas is your second nature
• Know the status of every item in the office by heart: if something is broken, a new item is on the way

Offer administrative support:

• You manage the reception desk and welcome our customers, employees and suppliers
• Process the daily mail and telephones and route to appropriate personnel as needed
• Schedule appointments and conferences
• Make all travel arrangements

Qualifications:

• A bachelor degree Office Management or a first experience in a similar role
• Fluent in Dutch and English, other languages are a plus
• Be a problem solver at heart
• Impeccable follow-through on tasks
• A friendly and caring person, with a big focus on customer/employee satisfaction
• Outstanding organisational and communication skills
• Passion for people which brings a smile on all the In The Pocket employees’ faces
• The will to have a maximum impact on In The Pocket

Additional information:

In The Pocket is organised in autonomous teams consisting of developers, designers and product managers. By being part of one and the same team, they can develop a product from start to finish. Because every team carries responsibility, working at In The Pocket means accepting a high level of autonomy. We rely on trust and openness, and sharing our learning curve. At In The Pocket there’s time to experiment and budget to develop yourself.

On a personal level we are looking for a colleague who shares our values.

• Ownership: Working at In The Pocket means accepting a high level of autonomy. You take ownership and show the ability to decide and act for the good of the company.
• Integrity: Stick to your values, even when it doesn’t pay off in the short term. In The Pocket relies on trust and openness, which in turn relies on your integrity.
• Lead & Educate: Digital technologies are changing the world. We go all in, head-first. We take the lead in designing and building with emerging technologies. We share our passion and knowledge with as many people as possible.
• Agility: In The Pocket is permanently under construction. We never settle, it’s never done. Observing, adapting and improving is in our nature. That resonates with the people who work here. We are always looking for a better solution, always ready for the next step, pragmatic and committed to move forward.
• Team: As individuals we are bright and talented, as a team we are unbeatable. We are open and positive, constructive and honest. We help and inspire our colleagues to do their best work.

Job Types: Full-time, Permanent

Schedule:

• Monday to Friday

Work Remotely:

• No