Administrative Assistant / reception support

작업 내용

IDT is the leading manufacturer of custom oligonucleotides and proprietary technologies for genomics applications. Our work is complex and cutting-edge, and our team members are curious, creative thinkers who understand that good data drives smart decisions. At IDT, we realize that although science may be uniform, people are unique. We promote a culture where engaged people are motivated and have opportunities to achieve their full potential, as part of one global team.

IDT is proud to work alongside a community of nine fellow Danaher Life Sciences companies. Together, we’re pioneering the future of science and medicine, developing products that enable researchers in the fight to save lives.

Purpose statement

The Administrative Assistant’s responsibility is to perform advanced, diversified, and confidential administrative support for senior leaders. The administrative assistant will be responsible for the reception support.

Essential Functions

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Initiates routine and non-routine correspondence and other written materials under own signature or for signature of the executive (s).
• Manage incoming phone calls. Resolves routine and complex inquiries. Refers inquiries to the appropriate person and follows-up to ensure complete and timely responses.
• Maintains appointment schedule by planning and scheduling meetings, conferences, teleconferences, video conferences, and travel. Participate when needed in meeting by preparing agenda’s and compiling reports/ materials as needed. can be works council, health & safety committee or others).
• Arrange, schedule and support meetings and company’s conference room schedule, reschedules conflicts, reserves rooms when appropriate, and posts the daily schedule to the appropriate location.
• Keep office supplies inventory and ensure that meeting rooms and other common areas are well stocked with supplies.
• Schedules and coordinates conferences, and special events
• Coordinates information flow from and as a liaison with other departments, public agencies, and interest groups including high-level staff.
• Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, and coordinating direct mailings.
• Provide administrative support to different internal departments by preparing documents by printing collating, compose and prepare routine correspondence for signature, including performing simple translations;
• Provides historical reference by developing and utilizing filing and retrieval systems; records meeting discussions.
• Other duties as assigned.

Job Qualifications

• Bachelor’s degree or equivalent combination of education and experience required
• Fluency in both Dutch and English language
• Minimum of 2 years working as an assistant/receptionist in a dynamic office environment.
• Excellent written and verbal communication skills, including the ability to interact effectively and professionally with a diverse staff
• Advanced proficiency with the MS Office Suite, including MS Publisher or similar
• Ability to treat information as highly confidential
• Strong technical aptitude required with a proven track record of learning new computer applications
• Familiarity with meeting preparation and protocol
• Outstanding organizational skills; must be able to multi-task and change directions quickly
• Strong internet research skills.
• Ability to maintain both a high standard of courtesy and cooperation in dealing with co-workers.
• Ability to accept responsibility for the direction, control or planning of an activity.
• Ability to organize, prioritize and multitask with minimal supervision.

What do we offer

An upbeat, open minded, international and dynamic environment is where we wish to welcome you. A close follow up and extensive training is how we wish to guide you. As a growing international company, we reward our associates with an attractive compensation and benefits package of which the details are outlined below.

• Competitive salary
• Contract of indefinite duration
• Group insurance (including pension plan, guaranteed income …)
• End of year premium
• Bonus system
• Up to 32 days of time off per year

Interested? Well, there is more! To realize IDT’s potential, we invest in your potential. Opportunities will cross your path, enabling you to develop your career the way you want it.

All this within a cheerful and highly modern setting.

Benefits:

• Flexible working hours

Job Type: Permanent

Work Remotely:

• No