Assistant

작업 내용

Make your mark for patients.We’re here because we want to build the future and transform patients’ lives for the better.At UCB, our people are our experiences and achievements, our passion and drive. That’s why we’re looking for talented individuals with diverse backgrounds and experiences - not just the best and brightest, but those who care about making a meaningful difference in the lives of patients. We promote an environment of diversity, openness, and respect where people can make valuable contributions.An exciting journey lies ahead. Will you join us in pushing the boundaries of what’s possible?To actively support the Head of Pharmaceutical Sciences, based in Braine-l’Alleud, we are looking to fill the position of (m/f): AssistantThe Assistant acts as a partner and support for the Head of Pharmaceutical Sciences, helping to schedule and prioritize activities ensuring delivery of objectives and maximize their efficiency. This includes being responsible for performing administrative and clerical functions for the Head of Pharmaceutical Sciences and the Pharmaceutical Sciences Leadership Team (PSLT).The Assistant Will Contribute ByBusiness knowledge and confidentiality:

• Actively seeks global knowledge of UCB, its Patient Value Strategy, its products and ways of working.
• Intensely learns the department’s business and key objectives.
• Connects the dots between information learned from emails, staff meetings and other discussions, and develops insightful proposals and solutions.
• Plans ahead on basis of the Corporate Calendar and team calendar, pro-actively working on retro-planning of key activities.
• Maintains strict confidentiality and is discreet concerning matters and information pertinent to the Head of PS and their team.

Agenda Management, Correspondence And Requests For Information

• Handles all calls, e-mails and correspondence; assesses priorities; follows up on them in a timely manner; takes messages; organizes, coordinates and keeps track of agendas/appointments in view of efficient time management and a well-balanced workload.
• Proactively schedules regularly established meetings, e.g. all Staff Meetings, guest speakers, leadership team meetings, etc., well in advance, on an annual basis, to secure time slots and meeting rooms, and in coordination with the company’s Corporate Calendar.
• Acts as liaison between the manager and staff; between external/internal contacts; ensures interaction with Executive Management.

Organization Of Meetings, Events And Business Trips

• Ensures convening of meetings (internal/off-site); manages logistics (offsite locations, meeting rooms, catering, technical support, tele/video conferences, local transportation).
• Prepares meeting agendas, required information, documents and files; coordinates pre-reads and other meeting preparation materials.
• Organizes travel in an efficient and proactive manner, including itinerary management, bookings, etc., with flexibility and adaption in mind as changes may be required.
• Ensures Travel plans for Head of Department and the LT are compliant with latest business policies

Document Creation And Management

• Develops creative PowerPoint presentations for team meetings and events, and for the Head of PS’ business presentations.
• Ensures that the department Monthly Report is completed and distributed, and the Monthly Highlights for the EVP Supply & Technology Solutions are completed and reported in a timely fashion.
• Facilitates optimal workflow, utilizes the department’s OneDrive (Sharepoint) site to store documents and share working drafts with team members.

Budgetary And Expenses

• Ensures policies are respected for travel and team events.
• Creates purchase orders and manages invoicing process.
• Prepares expense reports in MobileXpense and ensures timely submissions.

Team Engagement And Network

• Actively engages in dialogue with other team assistants in Supply & Technology Solutions (S&TS) and the executive assistant for the EVP to ensure optimal and efficient collaboration.
• Provides onboarding support to newcomers.
• Works in close collaboration with team member across locations.
• Plans team building events and individual celebrations.

For this position you’ll need the following education, experience and skills:

• Experienced assistant with self-confidence and self-awareness.
• Proficient in PowerPoint, Excel, Word and quickly adapts to new systems.
• Very good command in English (both written and spoken).

It’s ESSENTIAL To Be Able To

• Handle a number or diverse projects and people at any one time.
• Proactively anticipate the Head of Pharmaceutical Sciences business needs and, as the position involves high-level contact (internal and external) and exposure to sensitive and confidential information, the use of tact, diplomacy, discretion and judgment.

Other Soft Skills We Are Looking For

• Excellent planning and organizational skills to ensure effective and timely output in an independent way.
• Dedication to provide work of an excellent quality, focusing on attention to details.
• Resilient / ability to adapt to change.
• Dealing appropriately with confidential and sensitive matters.
• Proactivity to recognize potential issues and resolve them before they transform into problems.
• Being fully motivated with a positive attitude to be a part of a team and contribute towards it.

Why you should apply?At UCB, we strive to attract passionate and outstanding talents who thrive on change and are ready to bring real value to patients. Working for us you’ll discover a place where you can grow and express your full potential. We place an emphasis on innovation, collaboration and impact. Through meaningful recognition and a motivating work atmosphere, we aim to provide an optimal experience by caring about and valuing our employees – just as we do for the patients we serve.If you believe you are the perfect match to join us on our pioneering adventure, then we invite you to apply and tell us more about your profile and motivation.About Us.UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are around 7,600 people in all four corners of the globe, inspired by patients and driven by science.At UCB, everything we do start with a simple question: “How will this create value for people living with severe disease?”. We are on a journey to become the patient-preferred biopharma leader by delivering medicines and solutions that improve lives. We want to ensure the creation of patient value, now and into the future, while contributing to a society where a population of 8 billion people and more should be able to live a good life within limited resources of one planet.Curious to know more? Please visit our website www.ucb.com .UCB and its subsidiaries encourage diversity and inclusion in the workplace; we are an Equal Opportunity Employer. We do not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity.