HR Officer Corporate

작업 내용

Mission

• Proactively partner Corporate management and staff in Belgium and Luxembourg in all relevant HR issues and facilitate the achievement of business goals by delivering professional, operational HR support in all areas of the employee life cycle (recruitment, employee relations, performance & talent management, compensation & benefits incl. payroll, performance management, training and development, etc.).
• Ensure the operational efficiency of the Corporate HR department by providing qualified assistance to the Group HR Director and supporting the implementation of HR policies, procedures and projects.

*Main Accountabilities
*

1. Resourcing

• Support the selection & recruitment of corporate staff in Belgium and Lux;
• Use effectively social and professional media platforms (LinkedIn, ...) and internal referrals to reduce time to hire and cost to the business;
• Post vacancies on Workday and LinkedIn (if needed);
• Set up online assessments via Workday, analyse, provide and explain the results to the hiring manager;
• Schedule interview appointments for candidates, liaise with candidates, Line Managers, and headhunters/interim agencies (if needed);
• Build the talent pipeline;
• Organize and supervise the induction process of new employees.

2. HR Administration

• Absence management (sick leaves, holidays, study leaves, unemployment days etc.);
• Ensure all staff are paid in a timely and effective manner in collaboration with our payroll provider (currently SDWorx);
• Draft job descriptions, LOIs, contracts and all other documents relating to the employees’ life cycle (from recruitment to offboarding), make sure these are executed and filed timely and correctly; assist the Group HR Director in all contractual matters related to Group senior management and professionals;
• Assign, manage and follow-up on all extra-legal advantages (meal vouchers, GSM, insurances, mobility budget, etc.);
• Support the HR Manager Corporate in rolling out annual salary review for ACS and Azelis SA;
• Support the HR Manager Corporate in defining the HR Budget;
• Ensure the payout of variable compensation plans, bonuses and lump sums via payroll and Warrantenplanand manage the relevant admin process;
• Support the Group HR Director in the annual salary review process for Group senior management and in calculating the variable compensation schemes, ensuring the relevant policies and guidelines are correctly applied;
• Subscription management for third-party-payment system for public transportation;
• Liaise and communicate effectively (in close cooperation with the HR Manager & Management) with the relevant parties such as local authorities, public institutions, social inspection etc.;
• Update work regulations & policies and ensure compliance with Belgian legislation in all HR matters;
• Organisation of HR meetings and travel management for HR;
• Timely processing of expense notes / invoice approvals.

3. Employee relations

• Develop and maintain positive relationships with employees at all levels of the organization;
• First point of contact for employees and line managers: support and advise them on all matters related to the employee life cycle;
• Workday Key User and 1st level support for end users;
• Ensure compliance with Belgian and Lux employment laws in all HR matters;

4.Training & Development

• Support the HR Manager in implementing the most appropriate training and development programs;
• Manage training and reimbursement requests with the relevant external parties (e.g. Cevora);
• Train buddies and mentors as part of the Azelis onboarding process and track their feedback on the new starters.

5.Others

• Steer the organization of employee gatherings, team & sport events, gifts (birthdays, weddings, births), etc.;
• Company car fleet management: order planning, fuel cards, management of pool cars, etc.);
• Steer the facility management of the Berchem office (executed by receptionist).

Qualification & Skills

• University degree level in HR or equivalent;
• Min. 4 years’ HR Admin/Generalist experience, ideally in a corporate environment of an international organisation possessing a strong customer focus and a performance-based culture;
• Fluent English & Dutch a must-have (both verbal and written communication), other languages a plus;
• Prior experience with state-of-the-art HR Information Systems (e.g. Workday or Success Factors) a must-have;
• Prior experience with Belgian Employment Law and Social Security System. Experience with / exposure to HR Admin work in other countries a plus;
• Familiar with payroll processing systems (ideally SD Worx);
• Digital literacy: proficient use of Microsoft Office 365, MS Teams, etc.;
• Ability to adapt quickly to a fast-paced environment with changing priorities and direction;
• Highly organized, able to work well under stress, handle multiple priorities and meet deadlines;
• Hands-on: quick to deal with problems and tackle them proactively;
• Discretion and accuracy a must-have.

Job Type: Full-time