Legal Secretary

작업 내용

As a Corporate Legal Assistant to the Legal Department, you will support and contribute to the swift operations of the company’s Legal Department. You will work at the head office of the company in Zwijndrecht, where you will join a highly qualified and motivated team of legal and insurance counsels, engaged in providing legal expertise to the company. This role requires good organization and communication skills in a fast-paced and high energy environment.

Your responsibilities

• You will provide overall business and administrative support to ensure the efficient operation of the Legal Department’s activities;
• You will assist the legal counsels in their day-to-day activities through a variety of tasks, including the preparation of legal documentation and correspondence and carrying out light legal research;
• You will be involved in the corporate housekeeping of the DEME group of companies (prepare agendas and legal documentation, filing of corporate housekeeping documentation, etc.);
• You will cooperate closely with other departments and stakeholders regarding legal documents & processes;
• You will assist in the development, execution and management of the legal database and file sharing system;
• You are responsible for the agenda management of the legal counsels, including scheduling and coordinating on-site and off-site meetings, booking meeting rooms, teleconferences, drafting agendas, preparing materials, etc.;
• You organize and coordinate business travel, including preparing all required documentation in relation thereto;
• You are responsible for coordinating and handling invoices of law firms and others.

Your profile

• You have obtained a Bachelor Office Management with relevant (legal/administrative) experience or you have a Bachelor Legal Practice
• You express yourself fluently, written and verbally, in Dutch and English. Knowledge of any other language is a plus.
• You thrive in a dynamic environment and are a multitasker pur sang. You have an exceptional ability to manage time and handle multiple tasks and priorities
• You are flexible and adaptive in response to changing team needs
• You complete tasks in a professional and timely manner, producing high quality and accurate results
• You are known to respond quickly and appropriately under a variety of situations. You provide information, advice and guidance in a timely and efficient manner, while ensuring that all responses are accurate
• You have attention for detail
• You have an excellent command of business software packages – Microsoft Office products, e-mail and internet
• You have an entrepreneurial spirit and you are a team player
• You are able to work independently but appreciate teamwork

Our offer

• An extensive mobility program for a healthy work-life balance
• A permanent training track which allows you to develop yourself personally and professionally
• A stimulating, innovative workplace with numerous growth opportunities
• A people-oriented environment with an interactive health program and a focus on employee wellbeing