Management Assistant

작업 내용

Our heritage is driven by our commitment to the core values of People, Quality and Growth; our employees demonstrate, promote and exemplify our core values.

At C.H. Guenther and our subsidiaries we demonstrate high integrity, a commitment to excellence, and a positive attitude in all that we do. We are results driven, lead by example, communicate openly and honestly, value diversity and foster long-term relationships.

The Management Assistant provides administrative support to our organization. This position will initiate and coordinate the clerical functions required in effective implementation of administrative policies of the company program.EXPECTED EXPERIENCE / BACK GROUND

• At least 5 years in a similar job/role.

EDUCATION

• Bachelor degree Office Management/Management Assistant or equal through experience.
• Excellent knowledge, both verbally as written of Dutch (mother tongue) and English (high level of proficiency).

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent people skills
• Excellent planning & organizing skills
• Good knowledge of how to make dynamic and clear presentations
• Proficiency with word processing, spreadsheet, and electronic editing programs
• Demonstrated ability to manage multiple tasks simultaneously, set priorities, identify and address problems, meet deadlines and remain calm and polite at all times
• Demonstrated effective verbal and written communication skills
• Knowledge, interest of and/or experience in the food industry

TAsks / duties / responsibilities

The Management Assistant has a wide variety of duties, among which at least the following::

• Efficiency, timeliness & tijdigheid & cost management
• Works with standard and advanced spreadsheets, databases, and word processing software packages;
• Prepares itineraries, agendas, and expense reports for the management team;
• Organize and maintain file and records;
• Provide general administrative support including but not limited to: phones, distributing mail, keeping minutes, and preparing reports of all kinds;
• Prepare official correspondence, coordinate and tracking functions, format correspondence, mark recommendations, and handle incoming and outgoing visit request preparation, logging, and verification;
• Create meeting agendas, notifications, and follow up items;
• Collects and prepares information for use in discussions/meetings of executive staff and outside individuals;
• Coordinate and Administer the Management calendar;
• Maintain the security of confidential information;
• Maintaining business/customer contact database, corporate files and business plans;
• Conducting Internet research: reviewing and synthesizing information;
• Coordinate, create, edit and distribute both internal and external correspondence;
• Producing complex and professional looking PowerPoint presentations;
• Perform executive tasks associated with supporting the VP/General Manager and Management Team;
• Coordinating workflow and maintaining a productive work environment;
• Excellent calendar management skills, scheduling complex meetings and handling logistics.
• You work closely with the HR Assistant/H&S Advisor with respect to HR related administrative duties;
  

Quality

• Manage the adherence to prescribed procedures to ensure first pass quality meets or exceeds planned goals;
• Ensure complete compliance to prescribed AIB, HACCP and BRC
  

Compliance, standaarden & simplificatie

• Maintain and manage office supplies;
• Coordinate a clean desk, organized and tidy office;
  

Teamwork & Ethical Behavior

• Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness,
• You will display a “neutral” and ethical behavior (internally and externally) irrespective of hierarchy;
  

Health & Safety

• You check, register and maintain supplies of PPE’s, including the first aid supplies.
  

Opbouwen, leiden & communicatie

Coordinating complex domestic and international travel arrangements and international meetings;

Coordinating Quarterly Business Reviews and Company Events and their communication;

• Employee engagement : administer birthday cards, long-term illness cards, marriage, …;
• You check invoices from the temping agency on their accuracy based on info pulled from our TMS system;
• Input of correct registration of hours, premiums, etc. in our TMS system, as well as administering and follow-up on access badges;
• Correct, efficient and proactive communication towards colleagues, suppliers and 3rd parties;
• Liaising with internal and external contacts;
• Composing, designing and editing correspondence and reports;
• Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques;
• Determine priorities, develop an actionplan and check progress and follow-up on details, information and activities;
• Coordinate, create, edit and distribute both internal and external correspondence;
• Draft PO in SAP;
  

Customer focus

• Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters;
• Correct, efficient and proactive communication towards colleagues, suppliers and 3rd parties;
  

We offer extremely competitive compensation and benefit programs that include medical, dental and vision benefits, 401K savings plan, and more.

For Additional Information About Our Company, Go To Www.chg.com.

C.H. Guenther & Son and its subsidiaries are E-Verify participating employers.

Click here for more information regarding E-verify.

All offers of employment are contingent upon successful completion of the pre-employment screening process which includes a hair follicle drug screen and review of criminal background and other records as required.

AA/EEO/Drug-Free Employer