Materials Coordinator

작업 내용

We’re looking for people who put their innovation to work to advance our success – and their own. Join an organization that ensures a more secure world through connecting and protecting our customers with inventive electrical solutions.

What You Will Experience In This Position

In this position, you will get to provide specialist support to the project management of the EPC (Engineering, Procurement and Construction) and HMS (Heat Management Systems) projects related to all the administrative and logistic aspects of the projects. This involves:

• A correct set up of the projects in our SAP ERP system based on:
• Input received from the sales and project management
• A standard template available in SAP
• Financial guidelines and DOA procedures
• Customer approvals and set up
• Compliance rules and procedures
• Project “As sold” checks to be done to allow project release

• Assure a continued update and data accuracy of the SAP project budget during execution of the project
• Creation and follow up of Purchase orders for specific project required materials
• Accurate material reservations to allow timely shipping of the materials
• Timely booking of the hours spend on the project
• Monthly registration of the project reviews to assure an overall budget accuracy
• A correct booking of variation orders received from the customer
• A correct closing of the project when all contractual requirements are fulfilled

• Organize material shipments
• Analyze and communicate with the warehouse team the specific shipping and packing requirements as defined in the customer contract for the specific project
• Follow the customer imposed inspection and shipping procedures
• Communicate and inform the customer about the steps performed and follow up on the approvals received to allow to progress to the next step
• Complete the customer specific documents and web tools in preparation of the material shipments

• Create and send out the invoices
• Follow up on contractual requirements to be fulfilled to allow invoicing ( Bank guarantees/ Performance and warranty bonds, Release documents)
• Create the invoice for the amount defined based on the contractual milestones reached at a certain moment during project execution
• Assure all required documents required to obtain full acceptance and payment of the invoice are added with the invoice when forwarded to the customer

• Assist in fulfilling project related internal & external audit requests
• Bring available all required documents and evidence as asked by the auditors and project controls team
  

You Have

• In this role it’s required you have:
• Bachelor degree in economics or logistics, or equivalent through experience
• 2 years’ experience in a logistics or data management environment
• Team player, good interpersonal and communication skills
• Outspoken interest in working with people across Europe
• Good Microsoft Excel, other Database experience can be a plus
• Good knowledge of English
• SAP - ERP system knowledge
• Willingness to learn how to retrieve and work with data
• Interest in working in an international environment
• Willing to learn and absorb company specifics of the business
• Open to get in touch with different aspects of an organization (Project Operations, finance, Engineering, ERP)

• It will be an advantage if you have:
• SAP Experience and the SAP PS project module
• Knowledge of other languages
• Process oriented
• Disciplined
• Strong affinity with the logistics around international material shipments
  

We Have

• A dynamic global reach with diverse operations around the world that that will stretch your abilities, provide plentiful career opportunities, and allow you to make an impact every day
• We are a $2 billion, high-performance electrical company with a dedicated team of 8,800 people and trusted brands such as CADDY, ERICO, HOFFMAN, RAYCHEM, SCHROFF and TRACER. Known for innovation, quality and reliability, our products connect and protect, consistently delivering value to industrial, commercial, residential, energy and infrastructure customers.

• Commitment to strengthen communities where our employees live and work
• We encourage and support the philanthropic activities of our employees worldwide
• Through our nVent in Action matching program, we provide funds to nonprofit and educational organizations where our employees volunteer or donate money

• Core values that shape our culture and drive us to deliver the best for our employees and our customers. We’re known for being:
• Innovative & adaptable
• Dedicated to absolute integrity
• Focused on the customer first
• Respectful and team oriented
• Optimistic and energizing
• Accountable for performance
• Benefits to support the lives of our employees
  
At nVent, we connect and protect our customers with inventive electrical solutions. People are our most valuable asset. Inclusion and diversity means that we celebrate and encourage each other’s authenticity because we understand that uniqueness sparks growth.