Personal Assistant to Managing Partner

작업 내용

Our client is a human-sized private investment bank (+/- 25 staff). They are located in the Louise area in Brussels. They are today looking to recruit a diligent and high-level Assistant to support the very busy Managing Partner.

Job description:

• Providing high-level administrative support to a top-level Executive
• Handling all incoming e-mails, reading each e-mail, flagging them, answering them when possible, bringing them to the attention of the Partner when necessary
• Complex diary management, involving numerous meetings, conference calls, visio conferences and business trips
• Handling the expense reports (using SAP)
• Preparing calls and meetings, making sure all the necessary documents are ready for the meetings
• Following up meetings (disseminating the information, following up the action points, etc.)
• Having high-level contacts (written and spoken) with the clients of the Partner (VIPs)
• Preparing documents using MS Office (Word, Excel & occasionally PowerPoint), drafting and proofreading documents
• Coordinating the private and professional diaries of the Partner
• Assisting him in business development tasks: preparing sales pitches and bids, updating the CRM, following up after prospection meetings, etc.

Profile

• You ideally hold a Bachelor in Office Management/Management Assistant/Languages
• You are perfectly fluent in Dutch and French (with excellent written skills in both languages) and have a working knowledge of English (especially written)
• You have +/- 5 years of experience acquired in a similar role and in the corporate sector (law firms, private equity, family office, management consulting, etc.)
• You are computer literate (MS Office)
• You are extremely organised, structured and very discrete, as you will have access to very confidential and sensitive data
• You are a self-starter, proactive and autonomous
• You possess good analytical skills and genuine intuition
• You have a good business acumen and can quickly grasp the specificities and subtleties of the sector
• You are thorough, you anticipate issues, you are solution oriented, understand the consequences of your actions and think things through
• You have an excellent corporate presentation and are genuinely service minded
• You know how to prioritise, are quality minded, reliable, trustworthy and flexible (also regarding working hours, when something urgent occurs)

Offer

• A permanent, full-time employment contract
• Starting date: ASAP!
• A competitive salary with fringe benefits including luncheon vouchers, group and health insurances, etc.
• The opportunity to work in a dynamic, human-sized and highly reputable and respected company

Job Types: Full-time, Permanent contract

Benefits:

• Food allowance
• Hospitalization insurance
• Retirement plan

Schedule:

• Flexible hours
• Monday to Friday

Supplemental Pay:

• 13th month salary
• Vacation money

Experience:

• Management/Executive/Personal Assistant: 5 years (Required)

Language:

• Dutch (Required)
• French (Required)
• English (Preferred)

Work Remotely:

• Temporarily due to COVID-19