Shipment Assistant (open to all)

EXPERIENCE: Minimum 3 years of experience in administrative work required in the transportation field.

JOB KNOWLEDGE: Ability to quickly become knowledgeable of the international air/shipping regulations, Department of State regulations for General Services (Foreign Affairs Manual Volume 6, Foreign Affairs Handbook Volume 6), Standardized Regulations, Belgian Government regulations, travel/shipping industry regulations worldwide and also specifically within the EU.

High school diploma required.

LANGUAGE: Good working knowledge in English, French and Dutch. This may be tested.

SKILLS AND ABILITIES: Ability to deal tactfully and effectively with American personnel at all levels up to and including the 3 Ambassadors and their family members, official visitors up to and including the Cabinet level (secretary of State and of Defense) and host country officials at all levels, as well as with colleagues, always bearing in mind the interest of the U.S. Government. Excellent judgment and flexibility in making decisions and interpreting regulations is required. Good word processing skills and familiarity with ADP systems is essential (Word, Access, Excel, LAN, etc.). Driver’s license B required. Numerical ability to calculate cost constructed shipments.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants under consideration will be required to pass medical and security certifications. All candidates must be able to obtain and hold a Sensitive But Unclassified (SBU) certification.

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include extra-legal benefits: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, etc.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

All applicants must create an ERA profile and submit their complete application through ERA for each vacancy of their interest.

A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.

For more information on how to apply visit the Mission internet site.

NOTE:Resume and cover letter are not required documents and will not be considered in the recruitment process. Instead please complete your Electronic Recruitment Application profile thoroughly to capture all information you would like for the recruiters to consider.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• 
  Residency and/or Work Permit

• 
  Driver’s license B

• 
  Secondary school diploma (a copy recognized by Belgian/U.S. authorities*)

• 
  Language Scores (if available)

• 
  Clarification:

If you have a diploma of one of the following countries, your diploma is automatically recognized:

• Belgium
• Netherlands
• Luxembourg
• International diplomas awarded by the European University Institute Firenze
• USA

In case you have a foreign diploma of a country not on the list above, you need a professional recognition (type: level). For the procedure see Diploma Recognition - Mon Diplome Mydiploma. You can opt for the French procedure (via cfwb) or the Dutch procedure (via naric). Should you have questions regarding the recognition procedure, please contact cfwb or Naric directly (www.equivalences.cfwb.be or www.naricvlaanderen.be).

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Brussels.