Workplace Coordinator

작업 내용

Vaimo is looking for a Workplace Coordinator with special interest in HR.

Happy colleagues in a happy environment make you smile.

You are a star in multitasking and you are really people-minded.

You have an eye for detail, you are creative, and love to use your strengths to support your colleagues.

You are a great listener and besides being responsible for the office management and the organisation of internal events, you enjoy being busy with HR-related tasks.

First of all, we want you to focus on the element of FUN! Fun is one of our core values and we are eager to welcome onboard a person who will concentrate on it. We love hosting events (virtual and F2F), activities, and all sorts of ways to be together with our team.

Of course, there are also other values we strive for, such as excellence - we expect you to ensure that coming to the Vaimo office is something out of the ordinary, both for employees and for visitors. You will be aligning Vaimo’s Office operations with Vaimo’s mission, strategic objectives, policies, and company culture. Ultimately, you will drive employee satisfaction within our growing office.

We would love our new Workplace Coordinator to be open and hands-on, share information, give and ask feedback and make sure all people are happy with their workspace and supplies. It is all about teamwork at Vaimo, so of course, you will have plenty of helping hands.

You will be an important ambassador for our values, a first impression for our visitors, and the one who ensures that our office is an inspiring, agile & collaborative space.

This is a part-time position, we expect you to work 24h a week to start with. As we are a fast-growing company, this can be extended in the future.

Duties And Responsibilities

• Coordinate a pleasant work environment - at the office and for those who are working remotely
• Drive improvements to our working environment
• Welcome and introduce new employees
• Coordinate with other departments such as HR and Marketing to help drive local implementations of office branding, culture etc.
• Arrange and coordinate internal events
• Responsible for purchasing, supplier agreements and service maintenance, and all the necessities for the office to function and to be an engaging and motivating place, this all in a hands-on manner
• Administrative support for managers and office improvement projects
• Support the HR manager with HR-related tasks, such as salary administration, updating data in our HR system, following up on vacation requests, but also helping to improve processes.
  

Your personality is crucial, you thrive among people and have a talent for service and order. You are positive, have a good ability to work collaboratively, and have no problems taking on small or large tasks. You are not afraid to take your own initiative and responsibilities. In these uncertain times, your creativity shines as you come up with ideas for motivating the organisation - even as many of us work remotely.

Specifically

• People person
• Proactive
• Good with Communication: excellent command of Dutch and English, verbal and written
• Energetic
• Organised
• Creative
• Experience in working across countries/cultures is a plus
• Experience with payroll administration is a plus
  

What do you get?

The world’s most fun job with lots of contacts and great personal responsibility. You have great opportunities to influence and put your stamp on the role. You will be part of a growing company with a strong culture, open communication, and a pleasant atmosphere. We believe in growth and learning, there will be plenty of ways to excel for you and the possibility to take your career to another level. This position of course comes with an attractive salary package. And last but not least, working together with Vaimoers is a benefit you won’t get anywhere else.

Does this sound like you? Get in touch and tell us why you’re the one we are looking for!