Office/Facility/Fleet Coordinator - Healthcare - Willebroek

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View: 180

Update day: 16-11-2025

Location: Willebroek Antwerp

Category: Administrative / Clerical / Assistant

Industry: Staffing Recruiting

Position: Entry level

Job type: Full-time

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Job content

  • Allround and challenging administrative position |Fluent in Dutch & French, strong in organization and handling deadlines
About Our Client

Our client, a well known market leader in the healthcare sector, is looking for an Office Coordinator with a lot of different responsibilities (fleet, office management, hospitality, fleet, compliance,...)

The company is located in the regio of Willebroek and easy reachable by car and public transport.

Job Description

SUPPORT MANAGEMENT TEAM
  • Support the Office Manager in daily operational tasks.
  • Close coordination with other assistants within the company for larger events or special events.
  • Operative support on different projects within the function/country.
  • Providing some administrative support to members of the Country Leadership Team handling travel arrangements and preparation of meetings (meeting location, office material, …), taking into account absolute confidentiality.
MEDICAL & COMPLIANCE
  • Responsible for Medical & Compliance communication following the EMEA Communication plan
  • Support requests for information from specialist departments and projects.
  • Follow and comply with all relevant policies, guidelines, manuals and SOPs in the version as amended from time to time.
  • Support organization to harmonize and improve Compliance procedures, processes, infrastructure by the means of coordination, development and implementation of tools and the adaptation of globally provided contents into local business.
FACILITY & HOSPITALITY
  • Facility related tasks such as handling incoming phones, manage several shared mailboxes, ordering of stationary, …
  • Follow up maintenance of the building via maintenance plan.
  • Support preparation of technical trainings.
  • Support internal event organization.
  • Organization of visits of foreign guests and coordination of the visit.
DATA MANAGEMENT
  • Data management in Sharepoint, OneDrive & server.
  • Establish and ensure logging and archiving, both electronically and manually if necessary.
FLEET
  • Fleet management related tasks such as order processing, handling fines, damage follow up, fuel cards etc.
PROCUREMENT
  • Onboard new suppliers + create vendors.
  • Make purchase orders in SAP for all non-commercial departments within the organization + goods receipt.
  • Follow Up payment of invoices.
The Successful Applicant
  • Being able to work independently.
  • Helping to develop new and more efficient ways of working - solution oriented.
  • Daily attendance at the office is expected (1 day home office)
  • Handling confidential information.
  • Strong ability to set priorities & handle deadlines (stress-resistant).
  • Very structured & efficient way of working.
  • Being able to deal with rapidly changing demands and needs.
  • Knowledge of Dutch, French and English.
  • Teamplayer.
What’s on Offer
  • Permanent contract after successful interim period
  • Salary + fringe benefits
  • 20+12ADV days
  • Informal working atmosphere
Contact: Annelies Boons

Quote job ref: JN-102022-5803004
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Deadline: 31-12-2025

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