Payroll & HR Admin Officer

☞ Inchcape Belgium

View: 115

Update day: 16-11-2025

Location: Zaventem Flemish Brabant

Category: Human Resources

Industry:

Job type: Voltijds

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Job content

Inchcape is an independent, multi-brand car distributor operating in countries on five continents.

We are present in 36 countries and act as an important strategic partner for the world’s leading premium and luxury brands, for whom we provide an effective and customer-oriented route to market.

In Belgium and Luxembourg, we are the official distributor of Toyota and Lexus. Therefore, we operate under the name Toyota Belgium. Our Belgian head office is located in Zaventem.

We are currently looking for a Payroll & HR Admin Officer to strengthen our team.

#vacancy #postevacant #job #humanresources #payroll #hradministration

As a Payroll & HR Admin Officer, you support our HR team both on operational activities as well as on projects. In the end, you make sure all our employees are paid in a correct way and on time.

We are looking for an all-round Payroll & HR Admin profile who covers the following responsibilities:

  • Payroll & Benefits
    • You run payroll activities independently.
    • You make sure to keep yourself - and the HR team - up-to-date with new regulations.
    • Together with the payroll provider, you implement new regulations into our payroll procedures.
    • You keep an overview of all benefits provided to our employees and handle the necessary administration.
    • You do the doublecheck on invoices, premiums, bonuses, indexations, etc.
    • You run Group, local and ad hoc reports.
    • You collaborate with Finance on personnel budget and forecast.
  • HR administration
    • You prepare all kind of HR documents, such as employment agreements, addenda, bonus letters, etc.
    • You make sure all our personnel files are kept following our procedures.
    • You make sure employees receive the necessary information related to their employment, benefits, etc. during their onboarding.
    • You handle files related to holidays, overtime, leave, etc.
    • You keep all HR systems up-to-date.
  • Communication with employees
    • You answer employee’s questions and are able to explain things in an easy-to-understand manner.
    • You prepare email communications related to payroll.
    • You occasionally visit our dealerships in Zaventem, Anderlecht or Wijnegem.
  • Projects
    • You actively search for optimizations in procedures, policies and daily activities.
    • You share ideas regarding these optimizations with the team and, based on further discussions and decisions, you implement those optimizations.
    • You participate to Inchcape Group projects, such as the local implementation of SuccessFactors.
    • You lead certain local projects, such as the change towards a new payroll provider.
    • You participate or lead local projects, such as implementing new policies.
  • Min. 3 years of relevant payroll experience
  • You are able to work independently on payroll activities.
  • Good knowledge of Belgian social legislation
  • You have an eye for details and work meticulously.
  • High level of integrity
  • Analytical insight and organizational skills
  • Experience with payroll systems of Attentia and SD Worx, as well as experience with SuccessFactors are a plus.
  • You are fluent in Dutch or French, with knowledge of the 2nd country language and English.

You will become part of a global company that offers development opportunities and career goals. You will play a key role in our organisation and learn a lot about our sector, our company and our product.

Furthermore, we offer an open working environment, a competitive salary package with additional benefits, flexible working hours and the possibility to work from home.

If you are an enthusiastic person who shares our values and would like to be part of a company that represents brands such as Toyota and Lexus, do not hesitate to send us your CV!

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Deadline: 31-12-2025

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